2. Minutes
o Board Meeting, August 19, 2008
4. Owner’s Representative Report
5. Library Director’s Report
o Director’s written report and comment
o Operating & New Building Warrants – request for board approval
6. Treasurer’s Report
7. Committee Reports
o Building and Grounds – Wolf, Nelson & Coryell
o Finance, Personnel and Archives – Coryell, Byczek & Coffee
§ Set October meeting to review Levy
o Legislation and MLS – Taylor
o Planning and Policy – Coffee, Byczek & Wolf
o FOL and Duelm Family Liaison – Byczek
o Public Relations, Marketing and Fund Raising – Byczek, Coryell & Nelson
o Long Range Planning – Byczek, Coffee & Taylor
§ Strategic Planning Goals and Update
o Village Liaison – Nelson
8. Unfinished Business
o Per Capita Grant Application – Dilger-Hill
o Light Pole Status
9. New Business (Any other items not listed here are for discussion only)
o 2009 Holidays – Dilger-Hill
o New Photo/Video Release Policy – Coffee
o Review Internet Public Access Policy – Coffee
o Review Behavior Policy – Coffee
10. Public Comments regarding matters not on the agenda
11. Executive Session (The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.)
o Consider Purchase of Property [Open Meetings Act 5 ILCS 120/2 (c)5]
12. Adjournment
13. The next Regular Library Board meeting is scheduled to be held on October 21, 2008 in the Donna Raymond Board Room.
[If special accommodations are required for a person with a disability, please notify the Library at 708-352-0576 twenty-four hours in advance of this meeting.]
AGENDA
1. Call to order
2. Public Comments regarding items on the agenda
3. Unfinished Business
4. New Business (Any other items not listed here are for discussion only)
5. Motion to adjourn to Executive Session – Regarding Purchase of Property (Open Meetings Act exception C5)
a) Roll Call Vote to adjourn to Executive Session
6. Special Board Meeting resumes after close of Executive Session.
7. Public Comments regarding matters not on the agenda
8. Adjournment
[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting]
Absent: Mary Nelson
Staff: None
Visitors: None
Presenters: None
Steve and Caroline Coryell went upstairs to view the library grounds for locating more bike racks. Various areas were looked at and discussed, and they concluded that the best and most convenient place to put them would be on either side of the existing racks.
The ADA curb cut-out was also discussed, but tabled for now.
The committee returned to the Board Room again to conclude the meeting.
It was moved and seconded to recommend the bike racks and their placement to the full Board.
Steve will bring up the purchase of a small shed and our recommendation of paint color for the light pole bases at the next Board meeting.
There being no further business it was moved, and seconded to adjourn.
Meeting adjourned at 8:00 p.m.
Respectfully submitted,
Caroline Coryell
ABSENT: None
STAFF: Jeannie Dilger-Hill, Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty, Nancy Kerr, Linda Montelo, Bridget Bittman
VISITORS: None
Meeting opened by President Becky Spratford at 7:30 p.m.
PUBLIC COMMENTS: NoneMOTION: Moved by Caroline Coryell and seconded by Bill Coffee to approve all minutes that were presented by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIES
COMMUNICATIONS: Becky Spratford noted there were numerous communications and asked Jeannie Dilger-Hill to report. Jeannie Dilger-Hill reported Nancy Kerr and her department has been reviewing the internal procedures for computer usage. Exceptions for grandparents have already been made. Discussion regarding internet policy followed.
The FOIA request was worked on by Bridget Bittman and Debbie Darwine. Jeannie Dilger-Hill noted we did not have many incidents regarding disruptive, illegal, or inappropriate situations. Becky Spratford felt we were not specifically targeted; it is more of a state-wide initiative.
Becky Spratford noted it would be beneficial for one board member to attend the MLS fundraising class on Thursday, August 21, 2008. Rose Taylor indicated she would attend.
Becky Spratford noted the Village of Countryside will reimburse $100.00 for library cards. A communication from Mary Nelson for the La Grange Area Historical Society was placed in mailboxes.
OWNER’S REPRESENTATIVE REPORT: Jane Byczek reported BCA has suggested splitting the cost for the additional hours billed on the Tyler Duelm Room. It was noted we were never contacted when we went over budget. Jeannie Dilger-Hill will ask Norm Eallonardo for details from BCA regarding the additional hours from Jodi. Discussion followed regarding chair drawings and an itemized bill.
DIRECTOR’S REPORT: Jeannie Dilger-Hill reported that Nancy Hardisty will be retiring on September 30, 2008. Circulation Statistics were reviewed; although we continue to follow the same pattern monthly, an all-time high of over 25,000 was hit in June. The Board will see more graphs in the future.
Mary Nelson asked about the bicycle racks. Becky Spratford noted Jeannie Dilger-Hill has already looked into them and has a couple of choices. Discussion regarding style and placement followed. Steve Wolf will work with Ken Vesperman and Jeannie Dilger-Hill on the racks.
Jeannie Dilger-Hill asked for approval of the warrants.
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant No. 232, dated July 15, 2008 and totaling $133,905.69. All members approved.
MOTION CARRIESMOTION: Moved by Bill Coffee and seconded by Caroline Coryell to approve warrant No. 2-42, dated July 15, 2008 and totaling $5,393.61. All members approved.
MOTION CARRIES
TREASURER’S REPORT: Caroline Coryell reported we were in good shape. The money market fund has given us a little extra because of interest. The Village is going to be cutting a new deal with the electric company. There is a good chance this will result in a cost to us and a need to review the budget.
Building and Grounds—Will be working on the Bike Racks.
Finance, Personnel and Archives—Caroline Coryell will plan a meeting.
Legislation & MLS—The ILA conference is being held at Navy Pier; Becky Spratford is attending.
Planning and Policy—Jeannie Dilger-Hill is developing a Board calendar.
Friends of the Library & Duelm Liaison—The book club and bag is moving along.
Public Relations, Marketing & Fundraising—Jane Byczek noted the need for a long range plan.
Long Range Planning—Will be presented later.
Village Liaison—No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Becky Spratford noted not everyone has given Linda Montelo their contact information. Steve Wolf noted his cell was best for an immediate response and e-mail for others. Any changes or updates should be sent to Linda Montelo. Rose Taylor noted e-mail would be best for her.Jane Byczek reported on her meeting with Bob Pilipiszyn and Pat Benjamin on the light pole status. The Village’s main concern is the concrete section of the light poles. Norm Eallonardo will get a bigger sample for the Board. Once the lights are complete, we will get a permanent C of O which will take approximately 14 – 16 weeks.
NEW BUSINESS: Sales tax on ongoing book sales. Our attorney reviewed the information and feels we are not required to pay this tax; we need to trust his judgment.
MOTION: Moved by Rose Taylor and seconded by Bill Coffee to not charge sales tax on our ongoing book sales. All members approved.
MOTION CARRIESArtwork for the building was discussed. The Board feels the Director should make a plan for this decision based on budget as well as working with the Building and Grounds Committee.
The Per Capita application has arrived and this year we will be required to do an ADA self evaluation. Due to the new building, there shouldn’t be any questions.
The September Board meeting should include a list of names for Long Range Planning. The committee will meet sometime prior to the September Board meeting.
Jeannie Dilger-Hill’s overviews and concerns will be addressed at the August Board meeting. A welcome party for Jeannie combined with a one year anniversary for the new library was discussed.
MOTION: Moved by Steve Wolf and seconded by Jane Byczek to adjourn the meeting. All members approved.
Meeting adjourned at 9:05 p.m.
Respectfully submitted,
Nancy Roy
3. Minutes
o Board Meeting, July 15, 2008
o Building and Grounds Committee Meeting, July 31, 2008
4. Communications
o Illinois State Treasurer – Alexi Giannoulias, July, 28, 2008[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting
]]>SPECIAL BOARD OF TRUSTEES MEETING
Wednesday, July 9, 2008
PRESENT: Becky Spratford, Jane Byczek, Caroline Coryell, Bill Coffee, Mary Nelson,
ABSENT: Rose Taylor
STAFF: Jeannie Dilger-Hill, Library Director
PRESENTER: Norm Eallonardo
VISITOR: None
Meeting was called to order at 7:02 p.m.
Becky made an announcement reminding Trustees that all communication with Norm and BCA should go through Jeannie; those parties have also been notified as such.
Unfinished Business began with a status report from Norm (see status report dated 9JUL08). He went over his written report, skipping the parking lot light issues. During his report, Jane inquired about the outstanding Duelm room balance. Norm and Jeannie said they would work with BCA to get an itemized bill for the work done on that room.
The group moved on to a discussion about the parking lot lights and bases. Norm recommends going with a surface treatment on the cement bases. He checked, and the bases can be stained any color. He suggested 4 coats of treatment per light base. Norm and Jane presented an estimate of $6, 238 to do all 14 light bases with this treatment.
Jane passed out two different light pole and fixture options for the Board to consider. Both company’s proposals meet the Village’s light trespass requirements. The Invu option was $1,260 per pole, plus installation and the Kim Lighting was $1,800 per pole, plus installation. Jane and Norm explained the details on each proposal for the Board. Jane also told the Board that the Village would salvage our existing poles (as they had said previously) at a cost of $3,800 per pole. The Library has 14 poles currently and would also be buying 14 new ones.
Becky asked who would install the poles. Norm recommended that since the fixtures and poles themselves will be close to the $20,000 bid limit, he could gather proposals and get us a contract for just the purchase of the poles. He could then gather proposals for installation, which would be under $20,000.
Jane recommended that we get moving on ordering poles since it will take 12-16 weeks to receive the poles. Norm is concerned about getting the work done during the nicer weather.
The group moved upstairs and outside to look at the sample cement treatments. There was some discussion on what color we should choose. Norm suggested trying to match the color of the brick and the group agreed.
The group returned to the Board Room to vote on the various outstanding issues.
MOTION: To have the 14 pole bases covered with 4 coats of the cement treatment in a color to match the brick of the building was made by Bill and seconded by Caroline. The vote was unanimous.
MOTION CARRIES
MOTION: To order 14 of KIM Lighting’s pole HA035 as recommended on the proposal documents with a no step pole was made by Steve and seconded by Caroline. The vote was unanimous.
MOTION CARRIES
MOTION: To remove the parking blocks in front of the light pole bases was made by Caroline and seconded by Bill. The vote was unanimous.
MOTION CARRIES
MOTION: That upon approval of base treatment, light poles, and fixtures by the Village, Norm be given the authority to get the treatment done, order the lights, and price installation was made by Jane and seconded by Bill. The vote was unanimous.
MOTION CARRIES
MOTION: To order the light poles in the color “black” was made by Jane and seconded by Caroline. The vote was unanimous.
MOTION CARRIES
Becky asked Jane and Mary to begin talking to the Village. Jane said she would begin calling tomorrow. Steve suggested that we present our Board’s decision to them. Becky also suggested getting their approval in writing, much like the document currently attached to out temporary Certificate of Occupancy, which lists that we have fulfilled the conditions still attached to said document. Once the poles are ordered, Becky offered to talk to the neighbors about the new lights.
Motion to adjourn was made by Jane and seconded by Steve. The vote was unanimous.
The meeting was adjourned at 8:08 p.m.
Respectfully Submitted,
Becky S. Spratford
Board President
]]>
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, June 17, 2008
PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor, Jane Byczek, Becky Spratford, Mary Nelson
ABSENT: Steve Wolf
STAFF: Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty,
Nancy Kerr, Linda Montelo, Bridget Bittman, Nancy Roy
PRESENTER: None
VISITOR: Jeannie Dilger-Hill
Meeting opened by President Becky Spratford at 7:30 p.m.
PUBLIC COMMENTS: NoneMOTION: Moved by Bill Coffee and seconded by Caroline Coryell to approve all minutes that were presented by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIES
COMMUNICATIONS: Becky Spratford noted the addition of the Poblocki proposal. Caroline Coryell presented the proposal from Poblocki for the additional signage for the photocopier, fiction, non-fiction and the new leaf donor sign; discussion followed. Becky Spratford asked Linda Montelo to give Poblocki an okay.
The City of Countryside has stopped their Library Reimbursement Program; staff should be made aware of the change.
The Patron Copyright correspondence was reviewed. Debbie Darwine noted that copyright laws were currently laminated and placed on top of the copy machines.
OWNER’S REPRESENTATIVE REPORT: Mary Nelson reported for Norm Eallonardo. The operating maintenance and manual review is complete and they should be forthcoming soon. The attic stock is complete and the fire door architectural detail is scheduled for this week. The La Grange sign installation is expected this week. Noel Zethmayr questioned whether the library needed to be closed for the installation; discussion followed. Jane Byczek indicated the need of a contact person for questions for Norm Eallonardo; one person from the staff and one person from the Board. Becky Spratford noted staff questions should go thru Linda Montelo and board questions thru Mary Nelson. Mary Nelson noted she will be meeting with Norm Eallonardo and Jeannie Dilger-Hill on Thursday, July 10, 2008 at 4:00 p.m.
Jane Byczek informed the Board that she had met with the Village and discussed the outstanding issues of the Certificate of Occupancy which has been extended until July 1, 2008. At a second meeting, it was noted the Village will continue to extend the Certificate of Occupancy as long as they are shown we are working on things. Linda Montelo was asked to send a reminder to Mary Nelson the week of June 23, 2008 for an extension. The Village would like us to look at two different options for the concrete bases. One option would be to sandblast and stain, the other option is to have a stucco look and stain. BCA is working with Norm Eallonardo on the light fixtures. A special Board meeting will be held on Wednesday, July 9, 2008 at 7:30 p.m. to choose lights.
Mary Nelson reported that Norm Eallonardo is concerned about the added handicap ramp since there will be several elevations. Caroline Coryell noted that Norm Eallonardo was asked to get a letter from BCA stating we were in compliance with ADA. There is an ADA office in Chicago to contact. If we are not in compliance, it needs to be fixed; discussion followed. Becky Spratford noted when Jeannie Dilger-Hill starts as the new Director, she will look into it. This is the best way to move forward.
The request for the lights in the restrooms will be taken care of. However, Norm Eallonardo had relayed that this was something our present maintenance man can take care of. It was noted that Maggio had not provided all training necessary. Becky Spratford asked Linda Montelo to find out from Ken Vesperman what he needs more training on. After the manuals are received, a training session should be scheduled for the new director and Ken Vesperman.
DIRECTOR’S REPORT: Debbie Darwine reported that we have been receiving numerous requests for more bike racks, two of which were received today. Mary Nelson noted the bike racks were full when she arrived today. Bill Coffee questioned if they were being used by library patrons. The Board will look into getting more.
Debbie Darwine gave the Board an update on the air conditioning system. There was a power outage last week. She spoke to Ken Vesperman today and the chiller/timer had to be re-adjusted. Everything is now running as it should be.
Becky Spratford noted that the pornography comments/suggestions were not illegal activity; it was not child pornography. There has been talk about possibly re-instituting a charge for non-residents who use the internet. Debbie Darwine noted her staff has informed some patrons of our policy and had to ask them to leave the library. Becky Spratford noted we are encouraging people to bring the written comments to the librarian when the situation is actually happening, since this is when library policy is being violated. As information providers, not restrictors, Debbie Darwine and her staff are comfortable with informing patrons of our policy and procedures. Jane Byczek noted this may be more of an issue with non-professional staff and suggested training for all staff regarding this issue.
Becky Spratford reported that the Ralph Nader petitioners should be over by the weekend.
Linda Montelo asked for approval of the warrants.
MOTION: Moved by Mary Nelson and seconded by Bill Coffee to approve warrant #231, dated June 17, 2008 and totaling $292,342.79. All members approved.
MOTION CARRIESMOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant #2-41, dated June 17, 2008 and totaling $810.00. All members approved.
MOTION CARRIES
TREASURER’S REPORT: Caroline Coryell reported she had sat down with Linda Montelo and we are one month into the year. Since the money market funds are not doing well, we need to look into something else. Plans are to talk to Lou Cipparonne for options.
COMMITTEES:
Building and Grounds—No report
Finance, Personnel and Archives—No report
Legislation & MLS—Rose Taylor noted she had printed out the Status update for the Board.
Planning and Policy—No report
Friends of the Library & Duelm Liaison—Jane Byczek noted the Duelm outstanding issues with BCA.
Public Relations, Marketing & Fundraising—Jane Byczek asked Bridget Bittman about the status of the open house for Steve Moskal on Wednesday, June 18, 2008. Bridget Bittman reported Steve Moskal will be in the lobby to meet people from 5:00 – 5:45, there will be a program from 6:00 – 6:30 and the band is set for 7:00. Becky Spratford noted the computer court will be named after Steve Moskal in honor of his computerizing the library. The sign will be added to the next Poblocki order.
Long Range Planning— Jane Byczek reported that she, Caroline Coryell and Mary Nelson attended the Long Range Planning meeting at MLS. There was a lot of talk about competing. Bill Coffee noted the need to get the message out of what we provide. Caroline Coryell noted the possibility of doing a survey.
Village Liaison—No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Linda Montelo asked for contact information preference. Caroline Coryell responded e-mail, Mary Nelson responded phone, Bill Coffee responded e-mail and Jane Byczek responded e-mail.
NEW BUSINESS: Becky Spratford reported on the Non-Resident Card calculation. Since the formula is based on the tax bill, the amount has gone up significantly to $327.
MOTION: Moved by Bill Coffee and seconded by Rose Taylor to raise the non-resident card fee to $327. Discussion followed. Caroline Coryell, Jane Byczek and Mary Nelson noted they were not in favor of raising the fee to $327.
MOTION: Moved by Jane Byczek and seconded by Mary Nelson to leave the non-resident card fee at $309. All members approved.
MOTION CARRIESBecky Spratford introduced Jeannie Dilger-Hill and noted we were very excited to have her join us. Her first official day will be on Monday, July 7, 2008 and an official welcome party will be held in the fall.
MOTION: Moved by Jane Byczek and seconded by Bill Coffee to move into Executive Session at 9:13 p.m. Roll call vote was taken; all members approved.
Respectfully submitted,
Nancy Roy
1. Call to order
2. Public Comments regarding items on the agenda
3. Minutes
o Board Meeting, June 17, 2008
o Special Board Meeting, July 9, 2008
4. Communications
o Lackey letter, July 1, 2008
o FOIA request, July 2, 2008
o Two MLS programs
o Village of Countryside – Non Resident Library Cards
5. Owner’s Representative Report
o Progress report
6. Library Director’s Report
o Director’s written report and comment
o Operating & New Building Warrants – request for board approval
7. Treasurer’s Report
8. Committee Reports
o Building and Grounds – Wolf, Nelson & Coryell
o Finance, Personnel and Archives – Coryell, Byczek & Coffee
o Legislation and MLS – Taylor
o Planning and Policy – Coffee, Byczek & Wolf
o FOL and Duelm Family Liaison – Byczek
o Public Relations, Marketing and Fund Raising – Byczek, Coryell & Nelson
o Long Range Planning – Byczek, Coffee & Taylor
o Village Liaison – Nelson
9. Unfinished Business
o Trustee Contact Information
o Light Pole Status – Byczek & Nelson
10. New Business (Any other items not listed here are for discussion only)
o Sales Tax for Book Sale Items
o Per Capita Application
o Artwork
o Strategic Planning
o Director’s 1-month Review in August
o Welcome Party
11. Public Comments regarding matters not on the agenda
12. Executive Session (The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.)
13. Adjournment
14. The next Regular Library Board meeting is scheduled to be held on August 19, 2008 in the Donna Raymond Board Room.
[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting.]
AGENDA
1. Call to order
2. Public Comments regarding items on the agenda
3. Unfinished Business
o Parking Lot Lights
4. New Business (Any other items not listed here are for discussion only)
5. Motion to adjourn to Executive Session – Regarding Personnel Matters
a) Roll Call Vote to adjourn to Executive Session
6. Special Board Meeting resumes after close of Executive Session.
7. Public Comments regarding matters not on the agenda
8. Adjournment
[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting]
BOARD OF TRUSTEES REORGANIZATION MEETING
Tuesday, May 20, 2008
PRESENT: Bill Coffee, Jane Byczek, Caroline Coryell, Rose Taylor, Becky Spratford, Mary Nelson, Steve Wolf
ABSENT: None
STAFF: Steve Moskal, Debbie Darwine, Nancy Hardisty, Linda Montelo, Nancy Roy
PRESENTER:
VISITORS: Mary Moskal
The Reorganization meeting was opened by President, Bill Coffee at 7:00 p.m.
UNFINISHED BUSINESS: NonePresident – Becky Spratford
Vice President – Jane Byczek
Treasurer – Caroline Coryell
Secretary – Rose Taylor
Becky Spratford then reported on the realignment of the following committees:
Building and Grounds – Wolf, Nelson & Coryell
Finance, Personnel and Archives – Coryell, Byczek, Coffee
Legislation and MLS – Taylor
Planning and Policy – Coffee, Byczek, Wolf
FOL and Duelm Liaison – Byczek
PR, Marketing and Fundraising – Byczek, Coryell, Nelson
Long Range Planning – Byczek, Coffee, Taylor
Village Liaison – Nelson
Becky Spratford encouraged all Board Members to be involved in and attend the Long Range Planning meetings if possible and to feel comfortable attending any other committee meeting. Jane Byczek added do not feel you have to attend. Becky Spratford asked for Board Members to submit their preferred form of communication to her. Bill Coffee suggested this be done through the office; discussion followed.
Discussion regarding check signatures followed due to Steve Moskal’s retirement. Steve Moskal suggested Linda Montelo be authorized to sign checks until a new Director is in place, to which the Board agreed.
It was decided that the CD’s containing the Executive Meeting minutes be put in the archives.
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to adjourn the meeting. All members approved.
Meeting adjourned at 7:16 p.m.
Respectfully submitted,
Nancy Roy
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, May 20, 2008
PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor, Jane Byczek, Becky Spratford, Mary Nelson, Steve Wolf
ABSENT: None
VISITOR: Mary Moskal
Meeting opened by President Becky Spratford at 7:30 p.m.
PUBLIC COMMENTS: NoneMOTION: Moved by Caroline Coryell and seconded by Bill Coffee to approve the minutes of April 15, 2008. All members approved.
MOTION CARRIESMOTION: Moved by Mary Nelson and seconded by Bill Coffee to approve warrant #230, dated May 20, 2008 and totaling $220,881.85. All members approved.
MOTION CARRIESMOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant #2-40, dated May 20, 2008 and totaling $368,032.14. All members approved.
MOTION CARRIESBuilding and Grounds—Steve Wolf noted everything was pretty much covered in Norm Eallonardo’s report. Jane Byczek asked about the garbage pick-up and Steve Moskal replied the Village was taking care of it. Mary Nelson noted that Norm Eallonardo mentioned the landscaping process is complete; the bushes just need to be replaced.
Finance, Personnel and Archives—The main thing is the ESC finalization. Jane Byczek informed Roz that the main focus right now is the Director’s search. Becky Spratford noted the ad the Director’s position was still on the website and requested it be pulled.
Legislation—No report
Planning and Policy—No report
Metropolitan Library System—No report
Friends of the Library—Jane Byczek reported the Friends of the Library met last week and elected the new officers. They have also rewritten and approved the by-laws. Rose Taylor asked for a copy of the by-laws.
Public Relations & Marketing—Long Range Planning—No report
Village Liaison— No report
Duelm Memorial—New Building—No report
New Building—No report
Sub Committee
Administration & Coordination— No report
Design & Construction—No reportDonations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Mary Nelson thanked Bill Coffee for his presidency the last three years and felt he did an excellent job and is also looking forward to Becky Spratford taking over. Becky Spratford noted that although this is Steve Moskal’s last meeting, there are some formal things planned in June.
NEW BUSINESS: Steve Moskal reported on the new format and new functionality of the IPLAR report. By this time next year you will be able to see a year-to-year comparison. Steve Moskal asked for approval of the IPLAR report.
MOTION: Moved by Mary Nelson and seconded by Bill Coffee to approve the IPLAR report.
MOTION CARRIES
Discussion followed regarding televising the Board meetings. Steve Wolf informed the Board that he will have more information at next month’s meeting. Bill Coffee felt it was something that we should have a presentation on.
MOTION: Moved by Jane Byczek and seconded by Bill Coffee to move into Executive Session at 8:37 p.m. Roll call vote was taken. All members approved.
Respectfully submitted,
Nancy Roy
2. Public Comments regarding items on the agenda
3. Minutes
o Board Reorganization Meeting, May 20, 2008
o Board Meeting, May 20, 2008
4. Communications
o City Clerk of Countryside
o Patron Copyright Infringement - Peregrine, Stime, Newman, Ritzman & Bruchner, Ltd5. Owner’s Representative Report
o Progress report6. Library Director’s Report
o Director’s written report and comment – Debbie Darwine
o Operating & New Building Warrants – Linda Montelo request for board approval
7. Treasurer’s Report
8. Committee Reports
o Building and Grounds – Wolf, Nelson & Coryell
o Finance, Personnel and Archives – Coryell, Byczek & Coffee
o Legislation and MLS – Taylor
o Planning and Policy – Coffee, Byczek & Wolf
o FOL and Duelm Family Liaison – Byczek
o Public Relations, Marketing and Fund Raising – Byczek, Coryell & Nelson
o Long Range Planning – Byczek, Coffee & Taylor
o Village Liaison – Nelson
9. Unfinished Business
o Trustee Contact Information
10. New Business (Any other items not listed here are for discussion only)
o Non-Resident Card Cost Calculation – Pat Prohl
o Approval of Handicapped Ramp – Building and Grounds
o Introduction of New Director (Jeannie Dilger-Hill) – Becky Spratford
11. Public Comments regarding matters not on the agenda
12. Executive Session (The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.)
13. Adjournment
14. The next Regular Library Board meeting is scheduled to be held on July 15, 2008 in the Donna Raymond Board Room.
[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting]