PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor, Jane Byczek, Becky Spratford, Mary Nelson, Steve Wolf
ABSENT: None
STAFF: Jeannie Dilger-Hill, Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty, Nancy Kerr, Linda Montelo, Bridget Bittman
VISITORS: None
Meeting opened by President Becky Spratford at 7:30 p.m.
PUBLIC COMMENTS: None
MOTION: Moved by Caroline Coryell and seconded by Bill Coffee to approve all minutes that were presented by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIES
COMMUNICATIONS: Becky Spratford noted there were numerous communications and asked Jeannie Dilger-Hill to report. Jeannie Dilger-Hill reported Nancy Kerr and her department has been reviewing the internal procedures for computer usage. Exceptions for grandparents have already been made. Discussion regarding internet policy followed.
The FOIA request was worked on by Bridget Bittman and Debbie Darwine. Jeannie Dilger-Hill noted we did not have many incidents regarding disruptive, illegal, or inappropriate situations. Becky Spratford felt we were not specifically targeted; it is more of a state-wide initiative.
Becky Spratford noted it would be beneficial for one board member to attend the MLS fundraising class on Thursday, August 21, 2008. Rose Taylor indicated she would attend.
Becky Spratford noted the Village of Countryside will reimburse $100.00 for library cards. A communication from Mary Nelson for the La Grange Area Historical Society was placed in mailboxes.
OWNER’S REPRESENTATIVE REPORT: Jane Byczek reported BCA has suggested splitting the cost for the additional hours billed on the Tyler Duelm Room. It was noted we were never contacted when we went over budget. Jeannie Dilger-Hill will ask Norm Eallonardo for details from BCA regarding the additional hours from Jodi. Discussion followed regarding chair drawings and an itemized bill.
DIRECTOR’S REPORT: Jeannie Dilger-Hill reported that Nancy Hardisty will be retiring on September 30, 2008. Circulation Statistics were reviewed; although we continue to follow the same pattern monthly, an all-time high of over 25,000 was hit in June. The Board will see more graphs in the future.
Mary Nelson asked about the bicycle racks. Becky Spratford noted Jeannie Dilger-Hill has already looked into them and has a couple of choices. Discussion regarding style and placement followed. Steve Wolf will work with Ken Vesperman and Jeannie Dilger-Hill on the racks.
Jeannie Dilger-Hill asked for approval of the warrants.
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant No. 232, dated July 15, 2008 and totaling $133,905.69. All members approved.
MOTION CARRIES
MOTION: Moved by Bill Coffee and seconded by Caroline Coryell to approve warrant No. 2-42, dated July 15, 2008 and totaling $5,393.61. All members approved.
MOTION CARRIES
TREASURER’S REPORT: Caroline Coryell reported we were in good shape. The money market fund has given us a little extra because of interest. The Village is going to be cutting a new deal with the electric company. There is a good chance this will result in a cost to us and a need to review the budget.
COMMITTEES:
Building and Grounds—Will be working on the Bike Racks.
Finance, Personnel and Archives—Caroline Coryell will plan a meeting.
Legislation & MLS—The ILA conference is being held at Navy Pier; Becky Spratford is attending.
Planning and Policy—Jeannie Dilger-Hill is developing a Board calendar.
Friends of the Library & Duelm Liaison—The book club and bag is moving along.
Public Relations, Marketing & Fundraising—Jane Byczek noted the need for a long range plan.
Long Range Planning—Will be presented later.
Village Liaison—No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Becky Spratford noted not everyone has given Linda Montelo their contact information. Steve Wolf noted his cell was best for an immediate response and e-mail for others. Any changes or updates should be sent to Linda Montelo. Rose Taylor noted e-mail would be best for her.
Jane Byczek reported on her meeting with Bob Pilipiszyn and Pat Benjamin on the light pole status. The Village’s main concern is the concrete section of the light poles. Norm Eallonardo will get a bigger sample for the Board. Once the lights are complete, we will get a permanent C of O which will take approximately 14 – 16 weeks.
NEW BUSINESS: Sales tax on ongoing book sales. Our attorney reviewed the information and feels we are not required to pay this tax; we need to trust his judgment.
MOTION: Moved by Rose Taylor and seconded by Bill Coffee to not charge sales tax on our ongoing book sales. All members approved.
MOTION CARRIES
Artwork for the building was discussed. The Board feels the Director should make a plan for this decision based on budget as well as working with the Building and Grounds Committee.
The Per Capita application has arrived and this year we will be required to do an ADA self evaluation. Due to the new building, there shouldn’t be any questions.
The September Board meeting should include a list of names for Long Range Planning. The committee will meet sometime prior to the September Board meeting.
Jeannie Dilger-Hill’s overviews and concerns will be addressed at the August Board meeting. A welcome party for Jeannie combined with a one year anniversary for the new library was discussed.
MOTION: Moved by Steve Wolf and seconded by Jane Byczek to adjourn the meeting. All members approved.
Meeting adjourned at 9:05 p.m.
Respectfully submitted,
Nancy Roy
Administrative Secretary
