MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, June 17, 2008
PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor, Jane Byczek, Becky Spratford, Mary Nelson
ABSENT: Steve Wolf
STAFF: Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty,
Nancy Kerr, Linda Montelo, Bridget Bittman, Nancy Roy
PRESENTER: None
VISITOR: Jeannie Dilger-Hill
Meeting opened by President Becky Spratford at 7:30 p.m.
PUBLIC COMMENTS: None
MOTION: Moved by Bill Coffee and seconded by Caroline Coryell to approve all minutes that were presented by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIES
COMMUNICATIONS: Becky Spratford noted the addition of the Poblocki proposal. Caroline Coryell presented the proposal from Poblocki for the additional signage for the photocopier, fiction, non-fiction and the new leaf donor sign; discussion followed. Becky Spratford asked Linda Montelo to give Poblocki an okay.
The City of Countryside has stopped their Library Reimbursement Program; staff should be made aware of the change.
The Patron Copyright correspondence was reviewed. Debbie Darwine noted that copyright laws were currently laminated and placed on top of the copy machines.
OWNER’S REPRESENTATIVE REPORT: Mary Nelson reported for Norm Eallonardo. The operating maintenance and manual review is complete and they should be forthcoming soon. The attic stock is complete and the fire door architectural detail is scheduled for this week. The La Grange sign installation is expected this week. Noel Zethmayr questioned whether the library needed to be closed for the installation; discussion followed. Jane Byczek indicated the need of a contact person for questions for Norm Eallonardo; one person from the staff and one person from the Board. Becky Spratford noted staff questions should go thru Linda Montelo and board questions thru Mary Nelson. Mary Nelson noted she will be meeting with Norm Eallonardo and Jeannie Dilger-Hill on Thursday, July 10, 2008 at 4:00 p.m.
Jane Byczek informed the Board that she had met with the Village and discussed the outstanding issues of the Certificate of Occupancy which has been extended until July 1, 2008. At a second meeting, it was noted the Village will continue to extend the Certificate of Occupancy as long as they are shown we are working on things. Linda Montelo was asked to send a reminder to Mary Nelson the week of June 23, 2008 for an extension. The Village would like us to look at two different options for the concrete bases. One option would be to sandblast and stain, the other option is to have a stucco look and stain. BCA is working with Norm Eallonardo on the light fixtures. A special Board meeting will be held on Wednesday, July 9, 2008 at 7:30 p.m. to choose lights.
Mary Nelson reported that Norm Eallonardo is concerned about the added handicap ramp since there will be several elevations. Caroline Coryell noted that Norm Eallonardo was asked to get a letter from BCA stating we were in compliance with ADA. There is an ADA office in Chicago to contact. If we are not in compliance, it needs to be fixed; discussion followed. Becky Spratford noted when Jeannie Dilger-Hill starts as the new Director, she will look into it. This is the best way to move forward.
The request for the lights in the restrooms will be taken care of. However, Norm Eallonardo had relayed that this was something our present maintenance man can take care of. It was noted that Maggio had not provided all training necessary. Becky Spratford asked Linda Montelo to find out from Ken Vesperman what he needs more training on. After the manuals are received, a training session should be scheduled for the new director and Ken Vesperman.
DIRECTOR’S REPORT: Debbie Darwine reported that we have been receiving numerous requests for more bike racks, two of which were received today. Mary Nelson noted the bike racks were full when she arrived today. Bill Coffee questioned if they were being used by library patrons. The Board will look into getting more.
Debbie Darwine gave the Board an update on the air conditioning system. There was a power outage last week. She spoke to Ken Vesperman today and the chiller/timer had to be re-adjusted. Everything is now running as it should be.
Becky Spratford noted that the pornography comments/suggestions were not illegal activity; it was not child pornography. There has been talk about possibly re-instituting a charge for non-residents who use the internet. Debbie Darwine noted her staff has informed some patrons of our policy and had to ask them to leave the library. Becky Spratford noted we are encouraging people to bring the written comments to the librarian when the situation is actually happening, since this is when library policy is being violated. As information providers, not restrictors, Debbie Darwine and her staff are comfortable with informing patrons of our policy and procedures. Jane Byczek noted this may be more of an issue with non-professional staff and suggested training for all staff regarding this issue.
Becky Spratford reported that the Ralph Nader petitioners should be over by the weekend.
Linda Montelo asked for approval of the warrants.
MOTION: Moved by Mary Nelson and seconded by Bill Coffee to approve warrant #231, dated June 17, 2008 and totaling $292,342.79. All members approved.
MOTION CARRIES
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant #2-41, dated June 17, 2008 and totaling $810.00. All members approved.
MOTION CARRIES
TREASURER’S REPORT: Caroline Coryell reported she had sat down with Linda Montelo and we are one month into the year. Since the money market funds are not doing well, we need to look into something else. Plans are to talk to Lou Cipparonne for options.
COMMITTEES:
Building and Grounds—No report
Finance, Personnel and Archives—No report
Legislation & MLS—Rose Taylor noted she had printed out the Status update for the Board.
Planning and Policy—No report
Friends of the Library & Duelm Liaison—Jane Byczek noted the Duelm outstanding issues with BCA.
Public Relations, Marketing & Fundraising—Jane Byczek asked Bridget Bittman about the status of the open house for Steve Moskal on Wednesday, June 18, 2008. Bridget Bittman reported Steve Moskal will be in the lobby to meet people from 5:00 – 5:45, there will be a program from 6:00 – 6:30 and the band is set for 7:00. Becky Spratford noted the computer court will be named after Steve Moskal in honor of his computerizing the library. The sign will be added to the next Poblocki order.
Long Range Planning— Jane Byczek reported that she, Caroline Coryell and Mary Nelson attended the Long Range Planning meeting at MLS. There was a lot of talk about competing. Bill Coffee noted the need to get the message out of what we provide. Caroline Coryell noted the possibility of doing a survey.
Village Liaison—No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Linda Montelo asked for contact information preference. Caroline Coryell responded e-mail, Mary Nelson responded phone, Bill Coffee responded e-mail and Jane Byczek responded e-mail.
NEW BUSINESS: Becky Spratford reported on the Non-Resident Card calculation. Since the formula is based on the tax bill, the amount has gone up significantly to $327.
MOTION: Moved by Bill Coffee and seconded by Rose Taylor to raise the non-resident card fee to $327. Discussion followed. Caroline Coryell, Jane Byczek and Mary Nelson noted they were not in favor of raising the fee to $327.
MOTION: Moved by Jane Byczek and seconded by Mary Nelson to leave the non-resident card fee at $309. All members approved.
MOTION CARRIES
Becky Spratford introduced Jeannie Dilger-Hill and noted we were very excited to have her join us. Her first official day will be on Monday, July 7, 2008 and an official welcome party will be held in the fall.
MOTION: Moved by Jane Byczek and seconded by Bill Coffee to move into Executive Session at 9:13 p.m. Roll call vote was taken; all members approved.
Respectfully submitted,
Nancy Roy
Administrative Secretary
