MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, May 20, 2008
PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor, Jane Byczek, Becky Spratford, Mary Nelson, Steve Wolf
ABSENT: None
STAFF: Steve Moskal, Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty,
Nancy Kerr, Linda Montelo, Nancy Roy
PRESENTER: None
VISITOR: Mary Moskal
Meeting opened by President Becky Spratford at 7:30 p.m.
PUBLIC COMMENTS: None
MOTION: Moved by Caroline Coryell and seconded by Bill Coffee to approve the minutes of April 15, 2008. All members approved.
MOTION CARRIES
COMMUNICATIONS: Becky Spratford reported there was an additional correspondence sent to her, Bill Coffee and Steve Moskal besides the notes from St. Cletus and Jim Durbin. This correspondence was regarding the homeless and the effect they were having on the patron’s young daughters. Rose Taylor noted depending on the age of the young daughters, maybe they should be in the Youth Services area; discussion followed. Bill Coffee noted the correspondence did not include an address or phone number in which to respond.
OWNER’S REPRESENTATIVE REPORT: Mary Nelson reported that she, Caroline Coryell and Steve Moskal met with Norm Eallonardo yesterday. There were several things they asked about at that time. The first item was the final bill from Maggio. Norm Eallonardo recommended we pay the $367,066.00 since we still have a balance of $50,000 in case anything came up that was not finished. Secondly, Caroline Coryell inquired as to when the door in the Quiet Reading Room to be replaced. Norm Eallonardo informed them it was scheduled for June 21, 2008. A quote for the second floor fire door replacement should be received within the next month. The third item questioned was in regards to lighting. Is the lighting in our building compatible with the new energy saving lights? There are only about six that were non-compatible which are the decorative lights are over the circulation desk. Another issue regarding the lighting going into the public washrooms was reported to Norm Eallonardo and he will look into it. Mary Nelson also noted the Operating and Maintenance Manuals have come back from the contractors and are currently at BCA being reviewed.
The issues log was reviewed. The few open issues were highlighted in red. Discussion regarding the La Grange sign, parking lot lighting, handicap ramp and the light control box followed. Becky Spratford noted the documents regarding the sign revision were included in the Director’s Report. A quote of $3,300.00 was received for the handicap ramp. Becky Spratford asked Linda Montelo to add this to the June agenda to vote on. A meeting with the Village is necessary since the Certificate of Occupancy is up on June 1, 2008 and an extension is needed. Norm Eallonardo said he would be happy to attend the meeting but to try and avoid a Tuesday meeting. Steve Wolf suggested writing a letter to Bob Pilipiszyn to set up the meeting.
DIRECTOR’S REPORT: Steve Moskal reported that this was his final Director’s report.
Steve Moskal asked for approval of the warrants.
MOTION: Moved by Mary Nelson and seconded by Bill Coffee to approve warrant #230, dated May 20, 2008 and totaling $220,881.85. All members approved.
MOTION CARRIES
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant #2-40, dated May 20, 2008 and totaling $368,032.14. All members approved.
MOTION CARRIES
Rose Taylor asked about the Big Read Program and Bill Coffee commented on the wonderful speaker.
TREASURER’S REPORT: Jane Byczek reported that this was Steve Moskal’s 34th and final budget and we had finished in the black. Jane Byczek noted that Linda Montelo will be transferring funds to the Special Building Fund on an as needed basis. Any questions regarding money should now go thru Caroline Coryell. We have spent 95% of the budget; Linda Montelo noted we still have to go thru the audit so that may change slightly.
COMMITTEES:
Building and Grounds—Steve Wolf noted everything was pretty much covered in Norm Eallonardo’s report. Jane Byczek asked about the garbage pick-up and Steve Moskal replied the Village was taking care of it. Mary Nelson noted that Norm Eallonardo mentioned the landscaping process is complete; the bushes just need to be replaced.
Finance, Personnel and Archives—The main thing is the ESC finalization. Jane Byczek informed Roz that the main focus right now is the Director’s search. Becky Spratford noted the ad the Director’s position was still on the website and requested it be pulled.
Legislation—No report
Planning and Policy—No report
Metropolitan Library System—No report
Friends of the Library—Jane Byczek reported the Friends of the Library met last week and elected the new officers. They have also rewritten and approved the by-laws. Rose Taylor asked for a copy of the by-laws.
Public Relations & Marketing—Long Range Planning—No report
Village Liaison— No report
Duelm Memorial—New Building—No report
New Building—No report
Sub Committee
Administration & Coordination— No report
Design & Construction—No report
Donations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Mary Nelson thanked Bill Coffee for his presidency the last three years and felt he did an excellent job and is also looking forward to Becky Spratford taking over. Becky Spratford noted that although this is Steve Moskal’s last meeting, there are some formal things planned in June.
NEW BUSINESS: Steve Moskal reported on the new format and new functionality of the IPLAR report. By this time next year you will be able to see a year-to-year comparison. Steve Moskal asked for approval of the IPLAR report.
MOTION: Moved by Mary Nelson and seconded by Bill Coffee to approve the IPLAR report.
MOTION CARRIES
Discussion followed regarding televising the Board meetings. Steve Wolf informed the Board that he will have more information at next month’s meeting. Bill Coffee felt it was something that we should have a presentation on.
MOTION: Moved by Jane Byczek and seconded by Bill Coffee to move into Executive Session at 8:37 p.m. Roll call vote was taken. All members approved.
Respectfully submitted,
Nancy Roy
Administrative Secretary
