Regular Board Meeting, Tuesday, April 15, 2008
ABSENT: None
STAFF: Steve Moskal, Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty,
Nancy Kerr, Linda Montelo, Nancy Roy
PRESENTER: Norm Eallonardo
VISITOR: Mary Moskal
Meeting opened by President Bill Coffee at 7:31 p.m.
PUBLIC COMMENTS: NoneMOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve all minutes by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIESCOMMUNICATIONS: Steve Moskal indicated that there were funds in Staff Development if any of the trustees would like to attend the LACONI Annual Trustee Dinner on May 16, 2008 in Oak Brook. Rose Taylor responded she would like to attend.
The Secretary of State funds have been received. The amount depends on how many libraries apply. It was noted we do not qualify for the equalization grant because of funding from the residents of La Grange.
The MLS Strategic Planning for Trustees event was discussed since the long range plan needs to be looked at. Caroline Coryell, Jane Byczek and Mary Nelson expressed an interest in attending. They will inform Linda Montelo if they can attend.
Bill Coffee presented a card to the Library Staff for Library Appreciation Day to accompany the coffee and treats served that afternoon. The Friends of the Library underwrote the cost of the plants.
OWNER’S REPRESENTATIVE REPORT: Norm Eallonardo reported we have been verbally promised the time capsule date stone will be installed this week. The delivery date for the replacement door for the second floor reading room and stone sign is still pending. The designer for the handicap ramp should be out sometime this week.
Bill Coffee noted he and Jane Byczek have not gotten together with the Village yet regarding the parking lot lighting. Becky Spratford mentioned she has asked patrons about the lights and they do not seem to be that concerned. Bill Coffee will pass this information on to the Village. Becky Spratford noted the June 30th deadline.
Jane Byczek questioned additional charges on the Tyler Duelm Room that went over the cap and we were never notified. Linda Montelo responded we haven’t received any additional bills or paid anything additional on the Tyler Duelm Room. She will call and follow-up.
Norm Eallonardo noted he had talked to the architect regarding the fee for the handicap ramp. They have agreed to do that for no-charge in exchange for sharing any responsibility for the door to the Reading Room.
DIRECTOR’S REPORT: Steve Moskal reported his report was fairly extensive due to the attachments from the staff that attended the PLA conference and their learning experiences. Jane Byczek, Mary Nelson and Caroline Coryell commented on how all the reports were fantastic. Steve Moskal urged the Board to make sure there was funding in order to send the Department Heads next year.
Steve Moskal also noted that Debbie Darwine and Noel Zethmayr attended the IL Library Day in Springfield. Their reports will be included in May’s Report. They had a very good learning experience even though they only met with one legislator. Discussion regarding transportation to the event followed. Rose Taylor noted that there is a bus that goes down the night before.
Steve Moskal asked for approval of the warrants.
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant #229, dated April 15, 2008 and totaling $132,463.84. All members approved.
MOTION CARRIESMOTION: Moved by Mary Nelson and seconded by Becky Spratford to approve warrant #2-39, dated April 15, 2008 and totaling $36,409.62. All members approved.
MOTION CARRIESTREASURER’S REPORT: Jane Byczek reported we were pretty much right on target and it is time to look at our investments for next year. Discussion regarding staff requests from the Friends of the Library followed. It was noted that there was money in the Capital Contingency line for these items. The Friends would like to use the money in their budget for something to get people excited about. Rose Taylor questioned the amount that was going to be taken out. Caroline Coryell noted the reason Steve Moskal had started this line and suggested setting an amount or percentage that this line would not go under. Steve Moskal responded that there is an investment policy and now may be the time to look at the policy and possibly add a sentence or two in regards to these concerns. Steve Wolf suggested renaming the line. Mary Nelson questioned the urgency of the requests and Jane Byczek responded Youth Services would like to get ready for summer. Steve Moskal noted the library has the funds for the remaining items.
COMMITTEES:
Building and Grounds—No report
Finance, Personnel and Archives—Under New Business
Legislation—No report
Planning and Policy—Becky Spratford reported she had received an e-mail from Steve Moskal regarding the procedure for a lost child and making sure that the situation is taken care of immediately.
Metropolitan Library System—No report
Friends of the Library—Jane Byczek reported the Friends met last night. They are in the middle of a membership drive and have gotten a lot of response. They will donate $1,000 per year to the library for the next five years for naming the lobby. Discussion on how to report this donation followed.
Meetings took place with several department heads to get feedback on project ideas. The ongoing book sale will continue, but the annual weekend sale is a lot of work and the time spent on that could possibly be put into a big fundraiser. The next meeting is set for Monday, May 12th, 2008 at 7:30 to re-elect officers and vote on new by-laws.
Public Relations & Marketing—Caroline Coryell reported she needs to set up a meeting with Bridget Bittman. Bill Coffee asked if Bridget will be at future meetings. Steve Moskal responded she is not a department head but may attend future meetings if necessary.
Long Range Planning—No report
Village Liaison— No report
Duelm Memorial—Jane Byczek reported she needed to set up a meeting with Nancy and Laura.
New Building—No report
Sub Committee
Administration & Coordination— No report
Design & Construction—No reportDonations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: None
NEW BUSINESS: Presentation of 2008-2009 Operating Budget. Jane Byczek noted Steve Moskal had highlighted the changes. Steve Moskal reported the only income line changed was the ISL line. There is some hope for full funding for the per capita grant. The new per capita grant deadline has a deadline of October, 2008 and will be completed by the new director.
The Finance Committee met on Thursday, April 3, 2008 and approved Debbie Darwine’s request for an increase in Gail Morrissey’s part-time status to full-time and also Pat Prohl’s request for a full-time Assistant in Patron Services. Both amounts have been worked into the medical insurance, IMRF, and fringe benefit lines of the Budget.
A line was added for the Library Director transition in the amount of $2,000.00 which was taken from Capital Contingencies. Discussion followed regarding the amount being adequate. Rose Taylor suggested increasing the amount to $4,000.00. Steve Wolf noted that the Capital Contingency line would still be over $100,000.00. Steve Moskal added nothing changes in Total Expense.
Steve Moskal asked for approval of the 2008-2009 Operating Budget.
MOTION: Moved by Becky Spratford and seconded by Mary Nelson to approve the 2008-2009 Operating Budget. All members approved.
MOTION CARRIESBill Coffee presented the following nominations for the 2008-2009 Fiscal Year: Becky Spratford, President; Jane Byczek, Vice President; Rose Taylor, Secretary; and Bill Coffee, Treasurer.
MOTION: Moved by Becky Spratford and seconded by Rose Taylor to accept the nominations. All members approved.
MOTION CARRIESMOTION: Moved by Jane Byczek and seconded by Becky Spratford to move into Executive Session at 9:15 p.m. Roll call vote was taken; all members approved.
Respectfully submitted,
Nancy Roy
Administrative Secretary
