PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor, Jane Byczek, Becky Spratford
ABSENT: Mary Nelson, Steve Wolf
STAFF: Steve Moskal, Debbie Darwine, Pat Prohl, Noel Zethmayr, Nancy Hardisty,
Nancy Kerr, Bridget Bittman, Nancy Roy
PRESENTER: Norm Eallonardo
VISITOR: Mary Moskal
Meeting opened by President Bill Coffee at 7:32 p.m.
PUBLIC COMMENTS: None
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve all minutes by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIES
COMMUNICATIONS: None
OWNER’S REPRESENTATIVE REPORT: Norm Eallonardo reported the Library needs to take action on several matters. Approval of Change Order #6 in the amount of $13,733.00 for items that have been done; acceptance or rejection of the proposal to replace the existing incised limestone “LaGrange Public Library” signs with “La Grange” (spaced between La and Grange; acceptance or rejection of the proposal to replace the door to the Quiet Reading Room; and acceptance or rejection of the revised design for a handicap ramp at the West entry. Discussion regarding these matters followed. Caroline Coryell noted all the doors on the second floor must have glass and Becky Spratford noted that all the doors besides one had been changed. Jane Byczek noted we have to try and follow the paper trail regarding the changes to the doors.
Jane Byczek questioned a pre-issued bill from BCA for the new building. A copy of the bill will be sent to each board member. Discussion regarding the parking lot lighting and how to proceed with setting up a meeting with the Village followed. Norm Eallonardo will get the copy of drawings approved by the Village staff members to Bill Coffee. These will be in hand when any future meeting with Village officials may take place.
MOTION: Moved by Becky Spratford and seconded by Caroline Coryell to approve change order #6, accept the proposal to replace the existing, incised limestone for the two “La Grange Public Library” signs and accept the proposal to replace the door to the Quiet Reading Room. All members approved.
MOTION CARRIES
Norm Eallonardo noted six issues remain open.
DIRECTOR’S REPORT: Steve Moskal reported Bridget Bittman our new Public Relations and Marketing Coordinator was present tonight. Bridget presented a framed picture of the Board to be hung in the Board Room. Major donors will receive the picture as a gift. Fifty people attended the Norman Rockwell program on Sunday, March 16, 2008. It was the first Big Read program held here.
Steve Moskal informed the Board of his conversation with Bill Coffee earlier in the day. Surgery is now scheduled for April 28, 2008 and Steve is prepared to telecommute from his home afterwards.
Steve Moskal asked for approval of the warrants
.
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve warrant #228, dated March 18, 2008 and totaling $160,475.90. All members approved.
MOTION CARRIES
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve warrant #2-38, dated March 18, 2008 and totaling $21,369.43. All members approved.
MOTION CARRIES
Jane Byczek asked about the La Grange Park resident who had been giving our staff false identification. Bill Coffee questioned the need for police involvement. Steve Moskal responded that was not necessary.
TREASURER’S REPORT: Jane Byczek reported we are down to the wire with the end of the budget year. We have done very well with our investments. However, interest rates continue to be cut. Since we were more conservative, this has helped. Jane noted the negative figure for prior year’s property tax. Steve Moskal responded Linda Montelo reported it in this manner due to County Assessor judgments and returning money back to the county because of successful tax objections. Steve Moskal suggested that Linda Montelo will explain this more thoroughly at a future board meeting. Becky Spratford also noted the negative figure for utilities-fuel. Steve Moskal responded he had not spotted it and would review it with Linda Montelo.
COMMITTEES:
Building and Grounds—No report
Finance, Personnel and Archives—Jane Byczek reported they have been working on the process for the Library Director position and the search for the position was the priority.
Legislation—Rose Taylor reported there was a lot going on with House Bills. Discussion regarding various Bills followed. Bill Coffee asked if they were recommendations they wanted action to be taken on. Rose Taylor responded she had a copy of the Bills and copies would be made and put into the Board Members’ mailboxes.
Planning and Policy—No report
Metropolitan Library System—No report
Friends of the Library—Jane Byczek reported there would not be a Spring Book Sale due to the lack of books. Caroline Coryell noted there needs to be a place to store those items.
Public Relations & Marketing—No report
Long Range Planning—No report
Village Liaison— No report
Duelm Memorial—Jane Byczek reported she had met with Laura Duelm last week. The Duelm line cannot continue to be in the New Building budget and should be moved after Spring break. Steve Moskal responded it will be pulled out and be reported under Cash and Investments for operating.
New Building—Becky Spratford reported on a donation for a chair. It has been forwarded to Linda Montelo. Caroline Coryell questioned the change in the leaf donor sign. Steve Moskal reported that the design has been sent to Poblocki and Sons.
Sub Committee
Administration & Coordination— No report
Design & Construction—No report
Donations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: None
NEW BUSINESS: Becky Spratford presented the Board with a new COBRA Policy. The Business Manager will be identified as the “COBRA Officer” along with a few minor changes.
MOTION: Moved by Becky Spratford and seconded by Caroline Coryell to pass the new COBRA Policy with the amendments. All members approved.
MOTION CARRIES
Becky Spratford reported on a revision to the Dierkes Community Room Policy. It was recommended that the $10 fee be changed to a deposit for room usage and would be effective July 1, 2008. Discussion regarding age restrictions and the amount charged for the room followed.
MOTION: Moved by Becky Spratford and seconded by Caroline Coryell to approve the revision to the Dierkes Community Room Policy. All members approved.
MOTION CARRIES
Jane Byczek reported on the Preliminary Operating Budget for 2008-2009 which she had received that afternoon. There are requests from two department heads for additional staff not included in the report presented tonight. Steve Moskal noted he had been working with Linda Montelo and the Village Finance Director. Steve Moskal reviewed various lines with the Board and noted the salary lines do not reflect any recommendations by ESC. Jane Byczek questioned the collection policy for audio/visual. Steve Moskal and Debbie Darwine noted that this budget line includes the entire AV line not just DVDs. Jane Byczek noted the need to examine the Consulting Services line. Jane Byczek stressed the importance of the Board Members asking questions regarding the proposed budget and welcomed all members to attend the upcoming Finance Personnel and Archives Committee meeting. This would help expedite passage of the budget at the April 15 Board Meeting. Jane Byczek thanked the staff for their effort in preparing the Preliminary Operating Budget for 2008-2009.
MOTION: Moved by Jane Byczek and seconded by Becky Spratford to move into Executive Session at 9:15 p.m. Roll call vote was taken; all members approved.
Respectfully submitted,
Nancy Roy
Administrative Secretary
