« January 2008 | Main | March 2008 »
ABSENT: None
PRESENTER: Norm Eallonardo
Meeting opened by President Bill Coffee at 7:30 p.m.
PUBLIC COMMENTS: NoneMOTION: Moved by Mary Nelson and seconded by Becky Spratford to approve the minutes of the Board of Trustees Regular Meeting, Tuesday, December 18, 2007. All members approved.
MOTION CARRIESDIRECTOR’S REPORT: Steve Moskal reported that it was nice of Bob Doyle from ILA to get us first position in the February 2008 ILA Reporter. Caroline Coryell felt the article from MLS was also very nice but felt the work the board had contributed could have been mentioned.
Steve Moskal asked for approval of the warrants.MOTION: Moved by Mary Nelson and seconded by Becky Spratford to approve warrant #226, dated January 15, 2008 and totaling $116,218.80. All members approved.
MOTION CARRIESMOTION: Moved by Mary Nelson and seconded by Becky Spratford to approve warrant #2-36, dated January 15, 2008 and totaling $508,509.63. All members approved.
MOTION CARRIESBuilding and Grounds—Steve Wolf asked about the interior signage. Steve Moskal distributed copies of his e-mails regarding the interior signage to board members. The e-mails were then reviewed. In Steve Moskal’s notes, it was reflected the board wanted the special rooms to have an arch on the signs and the other rooms without the arch; discussion followed regarding this discrepancy.
Steve Wolf noted a meeting needed to be scheduled to discuss the handicap curb cut for the door entrance.
Finance, Personnel and Archives—Jane Byczek reported the committee will be meeting on Tuesday, January 22, 2008 at 8:00. They will be looking at planning the 2008/2009 budget and also the ESC reclassification. Roz and Jane will be attending Wednesday’s staff meeting. Afterwards this information will be brought back to the committee and then to next month’s board meeting.
Legislation—No report
Planning and Policy—Becky Spratford reported the committee will be meeting on Tuesday, January 22, 2008 at 7:30 to have an open discussion regarding the smoking policy.
Metropolitan Library System—No report
Friends of the Library—Jane Byczek reported the Friends of the Library newsletter came today. Their next meeting is scheduled for Tuesday, January 29, 2008 at 7:30 p.m. in the Dierkes Room.
Public Relations & Marketing—Bill Coffee asked about the status of the public relations/marketing position. Steve Moskal reported he has about 12 applicants and will begin scheduling interviews shortly.
Long Range Planning— Jane Byczek noted they should look into setting up a meeting for budget purposes.
Village Liaison— No report
Duelm Memorial—Jane Byczek will meet with Laura Duelm to get her feedback on what to do with the remainder of the funds.
New Building—Bill Coffee mentioned at some point we will need to take New Building off the agenda.
Sub Committee
Administration & Coordination— No report
Design & Construction—No report
Donations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: None
MOTION: Moved by Becky Spratford and seconded by Steve Wolf to move into Executive Session at 8:28 p.m. Roll call vote was taken; all members approved.
Respectfully submitted,
Nancy Roy
Present: Steve Wolf, Rose Taylor, Caroline Coryell
Absent: None
Other Board Members: None
Staff: Steve Moskal
Visitors: None
Presenters: None
Note: This meeting replaced the January 24, 2008 meeting which was canceled.
Meeting was called to order by Chairman of the Building Committee Steve Wolf at 7:32 p.m.
Unfinished business was discussed:Present: Jane Byczek, Becky Spratford, Mary Nelson
Absent: None
Trustee: Caroline Coryell
Staff: Steve Moskal
Visitors: None
Meeting opened at 8:16 p.m. by Chairman Jane Byczek.
There was discussion of the up-coming meeting with ESC. They will present their job descriptions to the staff in February. Jane said keep in mind that, as we requested, the job descriptions are for a particular job, not for a particular person who may hold that job at this time.
Since the tasks and information collected in the job description meetings at Shawmut were, in some cases, pertinent only to that location, the descriptions need to be revised or even re-written to conform with the duties needed and/or expected in the new building.
Jane will have a short meeting with Roz and Susan, from ESC, then Roz and Susan will meet with the various staff members.
Tentative suggestions for how to go about the hiring of a new Director, when Steve is ready to retire, were made.
It was suggested that Alice Calabrese from MLS be contacted for help and suggestions. Also, ESC could be of help in this.
Becky Spratford suggested a packet be made up to be sent to prospective candidates. Some suggestions for inclusion were: minutes from a Board meeting, the brochure for the new Library building, a "book Report", and perhaps a copy of the current Long Range Plan. Perhaps MLS or ESC might have more suggestions.
Although some companies have an employee train their successor, it was felt that this would be an uncomfortable situation for both Steve and a new Director.
Becky pointed out that, since the full Board would be conducting the interviews, she was unsure what the committee’s job would be in the whole process.
Jane said they would need to handle the "clerical" side of it; putting ads in the various venues, sending out packets, acknowledging replies, setting up interviews, etc.
It was decided to ask Alice if she could meet with the Board to give us some insight into the process and some guidelines to follow.
Mary Nelson moved to adjourn, seconded by Becky.
Meeting adjourned at 8:47 p.m.
Respectfully submitted,
Caroline Coryell
Trustee
1. Call to order
2. Public Comments regarding items on the agenda
3. Minutes
o Board Meeting, January 15, 2008
o Finance, Personnel and Archives Committee Meeting, January 22, 2008
o Design and Construction & Building and Grounds Committee Meeting, January 30, 2008
4. Communications
5. Owner’s Representative Report
o Progress report
6. Library Director’s Report
o Director’s written report and comment – Steve Moskal
o Operating & New Building Warrants – Steve Moskal request for board approval
7. Treasurer’s Report
8. Committee Reports
o Building and Grounds – Wolf, Coryell & Taylor
o Finance, Personnel and Archives – Byczek, Spratford & Nelson
o Legislation – Taylor
o Planning and Policy – Spratford, Coryell & Nelson
o Metropolitan Library System – Coffee
o Friends of the Library – Byczek
o Public Relations & Marketing – Coryell, Wolf & Taylor
o Long Range Planning –Spratford, Byczek & Wolf
o Village Liaison – Nelson
o Duelm Family Liaison – Byczek
o New Building – Nelson
New Building Sub-Committees:
o Administration & Coordination – Nelson
o Design & Construction – Coryell, Wolf & Taylor
o Donations, Fundraising & Grants –Spratford, Nelson & Byczek
o Moving and Relocation - Spratford
9. Unfinished Business
10. New Business (Any other items not listed here are for discussion only)
o No Smoking Policy
o Placing latest edit of Policy Documents as PDF downloads on Library Website
11. Public Comments regarding matters not on the agenda
12. Executive Session (The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.)
13. Adjournment
14. The next Regular Library Board meeting is scheduled to be held on March 18, 2008 in the Donna Raymond Board Room.
[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting]
AGENDA
