PRESENT: Bill Coffee, Caroline Coryell, Mary Nelson
Steve Wolf, Jane Byczek, Becky Spratford
ABSENT: Rose Taylor
STAFF: Steve Moskal, Debbie Darwine, Pat Prohl, Noel Zethmayr,
Nancy Hardisty, Nancy Kerr, Linda Montelo, Mary Moskal, Nancy Roy
PRESENTER: Norm Eallonardo; Rick McCarthy--BCA
Meeting opened by President Bill Coffee at 7:32 p.m.
PUBLIC COMMENTS: None
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve the minutes. They were approved unanimously.
MOTION CARRIES
COMMUNICATIONS: The library received a very nice thank-you note from Penumbra Studios. A Technology for Trustees flyer was presented. Jane Byczek will check her calendar to see if she can attend.
OWNER’S REPRESENTATIVE REPORT: Norm Eallonardo reported the punch list is not happening as quickly as hoped for, but is about 75% complete. Owner training is going very slowly and the manuals for operating/maintenance have not been received. The parking lot lights and the replacement of the electrical in-ground concrete box on La Grange Road, which were conditional issues with the Village in order for the Library to receive its Certificate of Occupancy, were discussed. Bill Coffee noted we were negotiating with the electrical contractor on trying to get a better price to replace the box. Other conditions of the certificate have been satisfied.
Bill Coffee asked if the Board had something to consider regarding actual damages. Norm Eallonardo noted possibly $3,900 in elevator re-coup which could be applied towards other items on the issue log. There are nineteen open issues; seventeen of them require additional funds. The library’s final guarantee is the bond but it wouldn’t be a bad idea to hold a few thousand dollars until next spring.
Becky Spratford asked about the La Grange signs and the price it would cost to remove the stones and replace them. Norm Eallonardo responded that he couldn’t find anyone who could guarantee they could do it. Caroline Coryell mentioned La Grange was legally two words and the library should have it the correct way on the signs. Jane Byczek questioned the Poblocki order and Steve Moskal responded it should be in before November 30, 2007.
BCA PRESENTATION: Rick McCarthy informed the Board that Michael Mackey is back at work. An item that needs to be corrected is the track for the fire door which is not recessed. The sewer problems that were encountered right before opening were worked thru.
The biggest item is a resolution on the lights. Rick McCarthy noted that the Village will purchase the lights that need to be taken out and need to okay new ones before they are ordered. Bill Coffee noted a proposal for the new lighting is needed. Caroline Coryell asked that the Board be able to view the proposal before it is sent to the Village. Steve Wolf requested a meeting to approve the new lighting and Becky Spratford noted she would like to make sure the Village okays the proposal before a meeting is scheduled. Jane Byczek commented that because the concrete blocks in the parking lot are so big, the lot appears crowded. A possible solution could be sandblasting and painting them black since a dark color will make them look smaller.
The building is under warranty for a year. Landscaping is usually warranted for two growing seasons.
Caroline Coryell indicated the tension on the doors to the bathrooms need adjustment for wheelchair access. Due to the Board being responsible for the security of patrons using the restrooms, Caroline Coryell asked about possible changes to the doors. Bill Coffee noted since we have the doors already, we should explore to see if there are any options for them.
DIRECTOR’S REPORT: Steve Moskal reported that after receiving the Certificate of Occupancy on Friday, November 2, 2007 at 5:00 p.m., the library opened at 1:00 p.m. on Saturday, November 3, 2007. Steve and many of the staff members worked each day straight through since October 29, 2007. Great comments have been received regarding the new building.
The La Grange Business Association held their November meeting at the library. It was the largest attended meeting the LGBA has ever had.
Bill Coffee and Steve Moskal attended an award ceremony at Borders and received $3,589 in gift cards. The cards have split between Debbie Darwine, Nancy Kerr, and Noel Zethmayer.
The Time Capsule is being readied for the contents and will be opened in the Year 2057. Board and staff members were asked by Steve to write a one page remembrance of their thoughts during the project. Photos of the complete project taken by Steve and other staff are being put on an archival DVD to be included in the capsule.
Pat Prohl presented current circulation statistics.
The board applauded the staff members present at the meeting. Steve Moskal thanked them for their sustained effort in helping him and the board realize the dream of the new library.
Jane Byczek presented some questions and suggestions regarding the usage of the study rooms. Debbie Darwine noted that there is flexibility regarding the rooms. Jane Byczek and Becky Spratford requested the special events/programs be sent to schools more regularly.
Caroline Coryell asked about the BCA bill. Steve Moskal responded it was for ongoing services. Bill Coffee questioned the Com Ed charges. Steve Moskal advised the board that the library will be re-imbursed by Maggio for these charges.
Steve Moskal asked for approval of the warrants
.
MOTION: Moved by Becky Spratford and seconded by Steve Wolf to approve warrant #224, dated November 19, 2007 and totaling $127,526.21. All members present approved.
MOTION CARRIES
MOTION: Moved by Becky Spratford and seconded by Mary Nelson to approve warrant #2-34, dated November 19, 2007 and totaling $678,481.90. All members present approved.
MOTION CARRIES
TREASURER’S REPORT: Jane Byczek reported that we were in good shape with receiving income and has realized 63% of our investment income. Our funds are invested well. Steve Moskal suggested holding off transferring funds from the Special Building Fund since we continue to exceed the projected interest income.
COMMITTEES:
Building and Grounds—No report
Finance, Personnel and Archives—Levy presentation under New Business.
Legislation—No report
Planning and Policy—Becky Spratford noted a meeting will take place for the smoking policy before the winter months. Steve Wolf mentioned the new county smoking policy goes into effect January 1, 2008. A loitering policy was discussed after a report of two ladies petitioning on library grounds to prevent bringing a circus into La Grange.
Metropolitan Library System—No report
Friends of the Library—The Gala on November 30, 2007 is the focus of planning. Mary Moskal noted that as of this evening’s meeting, there were 237 people scheduled to attend.
Long Range Planning— No report
Village Liaison— No report
Duelm Memorial—Jane Byczek reported that Laura Duelm had contacted her last week. The Duelms have decided to have an event for major donors of the Duelm Room sooner than originally planned. An invitation has been designed and printed for Sunday, December 9, 2007, from 2:30 p.m. to 4:30 p.m. It will be going out this week. The Duelms would like the response card sent to the library. Nancy Kerr will receive these for the Duelms.
New Building—No report
Sub Committee
Administration & Coordination— No report
Design & Construction—No report
Donations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: None
UNFINISHED BUSINESS: Steve Wolf discussed the possibility of getting automatic defibrillators for the library. Steve Moskal responded that fire department officials felt this was unnecessary as the building is less than five minutes away from the fire station. These devices are not included in either the Operating or New Building budget. Steve will look research these devices, costs and staff training after the December meeting.
NEW BUSINESS: Levy presentation. Jane Byczek reported that she had a discussion with Steve Moskal last week regarding the detail of the levy. She stated that, in order to get a true perspective, the staff will have to operate the building for a year. After several months, we could get an expense history so as to be able to sit down and work on the details of the new Operating Budget. Steve Moskal noted that what was being presented represented a 5.8% change in property taxes and operating expenses. We will have New Building operational costs by late February, early March. Caroline Coryell asked if the Operating Budget will be presented as usual in the spring and Steve Moskal responded that it will.
There was a discussion about the La Grange TIF district, how it works, and the affect on the library income if it were ended one year early.
MOTION: Moved by Jane Byczek and seconded by Mary Nelson to accept the 2007 Levy Resolution No. R-11-A-2007 by roll call vote. All members present approved. Absent, Rose Taylor.
MOTION: Moved by Caroline Coryell and seconded by Steve Wolf to adjourn the meeting. All members approved.
Meeting adjourned at 9:20 p.m.
Respectfully submitted,
Nancy Roy
Administrative Secretary
