PRESENT: Bill Coffee, Caroline Coryell, Rose Taylor
Steve Wolf, Jane Byczek, Becky Spratford
ABSENT: Mary Nelson
STAFF: Steve Moskal, Debbie Darwine, Pat Prohl, Noel Zethmayr,
Nancy Hardisty, Nancy Kerr, Linda Montelo, Mary Moskal, Nancy Roy
PRESENTER: Norm Eallonardo
VISITORS: Dan Lynch, Heather Cavanaugh - President of the Friends of the Library
Meeting opened by President Bill Coffee at 7:30 p.m.
PUBLIC COMMENTS: None
MINUTES: Jane Byczek noted the Wednesday, August 29, 2007 board minutes were Signage Committee meeting minutes and requested future minutes specify the meeting type.
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve all remaining minutes that were presented and amended by omnibus vote. Roll call vote was taken; all members approved.
MOTION CARRIES
COMMUNICATIONS: Bill Coffee mentioned he received his invitation for the November 30, 2007 VIP Gala Event. Caroline Coryell commented on how absolutely beautiful the invitation looks.
OWNER’S REPRESENTATIVE REPORT: Met with the Village of La Grange on Friday, October 19, 2007. The Village declined the occupancy permit for three major reasons: incomplete concrete repair work, site utilities and parking lot lighting. Since that time, the repairs on the La Grange Road exit have begun; the repairs on the Madison Ave. exit have not. The site utilities have all been repaired and the lighting is currently being re-designed.
The final Fire Department walk-thru took place today. They identified 25-30 small items that need to be corrected. We are hoping for a re-inspection this Friday, October 26, 2007. After some discussion regarding wheel-chair access, the issue log was reviewed.
The remaining balance on our allowance is $1,590.00. Norm Eallonardo
noted the partial price for the revised signs was $17,536. Caroline Coryell asked why BCA was not responsible for the signs since they made the mistake, and noted the numerous amounts of mistakes they’ve made. Steve Wolf commented that we keep rewarding BCA by going back to them and it should be their cost. Bill Coffee felt everyone was in agreement with the sign issue. Norm Eallonardo mentioned it may take a couple of months before the sign is fixed and will explore other options, possibly having someone fix it.
Jane Byczek asked about the Certificate of Occupancy. Norm Eallonardo responded that they will meet with the Village on Friday afternoon.
DIRECTOR’S REPORT: Steve Moskal reported there was still a lot of training the staff has to go thru and talked about the programming of the lights. Meetings are conducted with the staff at 10:00 a.m. and 4:00 p.m. every day in order to keep them up-to-date with the punch list. The building is 95% complete as far as what is needed for the staff to operate. The goal is to have it 100% complete by November 10, 2007.
Jane Byczek and Steve Moskal attended the Village Board Meeting on Monday, October 22, 2007. An official announcement was made for the 2007 Levy Request at said meeting.
Steve Moskal asked for approval of the warrants
.
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve warrant #223, dated October 23, 2007 and totaling $148, 010.02. All members approved.
MOTION CARRIES
MOTION: Moved by Becky Spratford and seconded by Jane Byczek to approve warrant #2-33 dated October 23, 2007 and totaling $538,510.74. All members approved.
MOTION CARRIES
TREASURER’S REPORT: Jane Byczek reported that we have received over 94% of our projected income for the New Building. The Gift Fund is doing well and The Friends are doing a great job.
Becky Spratford questioned the amount of time we have to spend the money for the New Building. Steve Moskal noted there was not a time limit.
COMMITTEES:
Building and Grounds—No report
Finance, Personnel and Archives—No report
Legislation—Tax bills should be arriving soon.
Planning and Policy—Becky Spratford noted the need for a smoking policy for the New Building. A committee meeting will be scheduled soon.
Metropolitan Library System—No report
Friends of the Library—Jane Byczek noted that Heather Cavanaugh, President of the Friends, was present. Heather Cavanaugh mentioned the Friends spent about $445 more than anticipated for the Prickly Pear “Get Bricked” Party but had 20 new active members and received a lot of great PR as a result. Discussion regarding profit, numbers, deadlines for brick batches, bricks purchased as Christmas gifts, followed. Mary Moskal indicated there are plenty of other opportunities for people to donate if necessary. Other benefits relating to the Brick Party are the great relationships the Friends now have with Prickly Pear and Mary Hammond.
Heather Cavanaugh reported the VIP Gala was coming along nicely. Sue Kimberling did the calligraphy on 219 invitations at no charge. Mary Hammond has agreed to re-work the membership envelope and it should be ready for the VIP Gala Event. A box is being made for the membership envelopes by a woodworker since it will be a permanent fixture.
Jane Byczek mentioned the Friends have some concern regarding training for tours of the new library. Jane Byczek thanked Heather Cavanaugh for her report.
Public Relations and Marketing—Mary Moskal reported a photo memorial will be given to major donors at the VIP Gala Event. A professional photographer will be present at the event if the donor would like their picture taken for their memorial. Events scheduled for dedication week were reviewed.
Jane Byczek asked if there were any adult programs planned for dedication week. Mary Moskal indicated they did try but timing did not allow for it and mentioned the point is to show off the new building.
Long Range Planning— No report
Village Liaison— No report
Duelm Memorial—Jane Byczek commented on how The Tyler Duelm Room has come together quite beautifully. There will be a separate celebration in January for the major donors.
New Building—Going there for a tour after the Board Meeting adjourns. Jane Byczek and Becky Spratford felt the Board should have been more involved during the move and there was not a line of communication. Steve Moskal explained that there was so much going on at the building and the challenges that were present every day. As soon as internet service was available again, a daily progress update was sent to Bill Coffee. Caroline Coryell requested an e-mail be sent to each Board member.
Sub Committee
Administration & Coordination— No report
Design & Construction—Caroline Coryell asked to be notified when the signage arrives since Poblocki has some questions as to where it all goes. Steve Moskal responded that the department heads were aware of where the signs are to be placed.
Donations, Fundraising & Grants—No report
Relocation & Moving— No report
PUBLIC COMMENTS NOT ON AGENDA: Dan Lynch asked that the lights be tested before everyone goes home.
UNFINISHED BUSINESS: None
NEW BUSINESS: Bill Coffee suggested moving the November board meeting to Monday, November 19,, 2007 due to the Thanksgiving holiday.
MOTION: It was moved by Caroline Coryell and seconded by Steve Wolf to adjourn the meeting. All members approved.
Meeting adjourned at 8:58 p.m.
Respectfully submitted,
Nancy Roy
Administrative Secretary
