MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, August 15, 2006
PRESENT: Caroline Coryell, Becky Spratford, Mary Nelson, Rick Adamczyk, Jane Byczek,
Bill Coffee
ABSENT: Steve Wolf
STAFF: Steve Moskal, Debbie Darwine, Peg Blasage, Pat Prohl, Noel Zethmayr, Nancy Hardisty,
Rose Taylor, Patti Eaton, Linda Montelo
VISITORS: Karen Lynch
PRESENTOR: Rick Cortez—Fish Bait Studio
Meeting opened by President Bill Coffee at 7:31 p.m.
PUBLIC COMMENTS: None
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve the minutes by omnibus vote. A roll call vote was taken and all members present approved. Absent: Steve Wolf.
MOTION CARRIES
COMMUNICATIONS:
Youth programs and programs with CBP along with Summer Reading were very successful.
Bill Coffee thanked the Youth Departments for their contributions.
Changes to the Open Meeting Act are effective January 01, 2007; more information forthcoming.
Secretary of State has forwarded grant application.
Becky Spratford received a letter from Kathy Dierks stating the family would like to offer
a contribution of $20,000 to sponsor the meeting room in the New Library.
Mary Nelson thanked and congratulated Becky Spratford for her hard efforts fund raising for
the New Library.
DIRECTOR’S REPORT:
Steve Moskal introduced Rick Cortez from Fish Bait Studio.
Rick Cortez is a resident of LaGrange Park and his company Fish Bait Studio likes to bring public art to schools and other places in the community.
Rick heard about the library’s’ desire to build a tree in the youth services area. Rick met with Rose Taylor, Patti Eaton and the design committee on several occasions to discuss the possibilities. The specialty of this tree would be you can sit inside for a wonderful reading experience. The Diameter of the tree would be approximately 8 feet and would also be handicapped accessible. Rick gave a proposal of approximately $19,800 for the materials and labor would be at no cost. This is a goodwill offering to get him noticed in the community. The cost of materials would be paid as needed. First payment would not be anticipated until some time in the spring.
Rose Taylor stated her goals are customer service oriented. Rose gave her definition of what customer service is to her it is not just about meeting and greeting people but keeping up with evolution and changing as needed. If things are stagnant people will not come.
Rose also spoke of how she is continually developing new collections and programs for all ages.
Rose also spoke on the development of her staff to be prepared for these additional changes.
Norm Eallonardo reported project is going as well as expected. Norm explained how
this time is where we discover so many unknown items. The bulk of demolition is just
about completed with the exception of the pilings to shore up Cossitt and Lagrange Road.
Norm presented a preliminary progress schedule and the current issue log.
Plat consolidation survey will have to be performed. This is not part of the general contract.
A brief discussion took place in regards to who should be contacted when problems arise.
The buzz in the community on several issues such as phone lines down and construction
after village time schedules. A resident was also present to discuss this issue. The board
decided to resolve this issue by sending a letter to the community in a selected radius and
also to the schools in the area.
Caroline Coryell reported on some legislation issues that will be effective on January 01, 2007.
There cannot be an open meeting if someone is on the phone, trustee’s names willbe required
in a newsletter. Caroline also commented on other issues that were discussed such as reviewing
the levy and long range planning. Caroline was happy to report that our library is already in compliance with these other issues.
MOTION: Moved by Caroline Coryell and seconded by Mary Nelson to approve warrant #209, dated August 15, 2006 and totaling $110,218.09 and warrant #2-19 also dated August 15, 2006, totaling $166,694.54. All members present approved. Absent: Steve Wolf.
MOTION CARRIES
TREASURER’S REPORT:
We have received 40% of projected income and have spent 23% of our budget.
Investments are still earning great rewards to help fund the New Building Project.
COMMITTEE’S:
Building and Grounds— None
Finance, Personnel and Archives—Planning a meeting
Legislation—Open Meeting Act and MySpace
Planning and Policy— Tentative price list by September meeting, gift brochure and Gift Policy after brochure is created.
Metropolitan Library System—None
Friends of the Library—-None
Public Relations and Marketing—Meeting set to write letters to the community.
Long Range Planning—None
Village Liaison—None
New Building—Discussion of regular meeting set up every fourth Tuesday of the month. There may not always be a meeting scheduled but the room is held for any tentative discussions that may need to take place.
A new expense has come up that we did not anticipate. This reflects the New Building Parking
lot will have to be redone. The process would be to replace with bedrock, new stone, new crush and then asphalt.
Brief discussion about how we will handle the removal of any furniture we will not be using.
Sub Committee
Administration & Coordination—None
Design & Construction—None
Donations, Fundraising & Grants—None
Events & Public Relations—Meeting planned for August 16, 2006 at 2:00 p.m. Ground breaking ceremony will take place on Saturday, September 30th, 2006 at 9:30 a.m. Paper invitations will be sent to the Community. Continental breakfast will be served at Caroline Coryell's home after the ceremony.
Relocation & Moving—None
PUBLIC COMMENTS NOT ON AGENDA:
Karen Lynch had come to address some issues in the community such as problems with her
Phone and the noise level of the construction. The noise is continuing into the night around
8:30 p.m. or 9:30 p.m. Karen stated that this was not just the immediate neighbors but for
several blocks around the area.
UNFINISHED BUSINESS: None
NEW BUSINESS:
Governance Policy Committee has been working on this for a while. The committee used other Library policies, made comments and sent to Jerry Dempsey for his review and comments.
Changes have been made and Policy Committee ask for approval by the Board at this time.
MOTION: Moved by Becky Spratford and seconded by Mary Nelson to approve the policy as amended. All members present approved. Absent: Steve Wolf
MOTION CARRIES
Operating Policy—Changes to the policy were mostly emergency, evacuation and meeting room at the 405 Shawmut. The rest of the policy will be re-written later in the fall after the gift brochure is completed.
MOTION: Moved by Bill Coffee and seconded by Caroline Coryell to approve the policy as amended. All members present approved. Absent: Steve Wolf.
MOTION CARRIES
MOTION: Moved by Mary Nelson and seconded by Caroline Coryell to accept proposal from Rick Cortez of Fish Bait Studios to build the tree for youth services. All members present approved. Absent: Steve Wolf.
MOTION CARRIES
EXECUTIVE SESSION: None
MOTION: It was moved by Caroline Coryell and seconded by Becky Spratford to adjourn the meeting. Meeting adjourned at 9:12 p.m.
Respectfully submitted,
Linda L. Montelo
Administrative Assistant
