LaGrange Public Library Board News

MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, July18, 2006

PRESENT:   Caroline Coryell, Becky Spratford, Steve Wolf, Rick Adamczyk, Jane
                          Byczek, Bill Coffee
ABSENT:         Mary Nelson
STAFF:    Steve Moskal, Debbie Darwine, Peg Blasage, Pat Prohl, Noel 
                          Zethmayr, Nancy Hardisty, Rose Taylor, Linda Montelo
VISITORS: None

Meeting opened by President Bill Coffee at 7:30 p.m.

PUBLIC COMMENTS:  None

MOTION:  Moved by Caroline Coryell and seconded by Steve Wolf to approve the minutes by omnibus vote.  A roll call vote was taken and all members present approved.  Absent: Mary Nelson.

MOTION CARRIES

COMMUNICATIONS:  None

DIRECTOR’S REPORT:

Steve Moskal commented on the Internet being down today.  He explained briefly about our
new PC Reservation and print stations.  PC reservation was installed today, and the staff was
trained on the equipment.  This will free up reference staff for reference work, relieving them of manually scheduling public computer time and handling print queuing.  Debbie Darwine will report on this new service next month.

Questions were asked about PC Reservation and Internet use at the Library.  Is there a line for
Public computers or a waiting list for the Internet?  Debbie commented on how the staff is interrupted to schedule customers, or intercede when the customer needs more time, and call in a reservation.  PC Reservation will alleviate most of the general Internet interruptions.  The patron can schedule their own time for up to 7 days in advance, just not the same time every day for that 7 day period.

Questions were asked by the Board about the restructuring at MLS.  Was there any notification of how the search is moving?  Peg Blasage (an MLS Board member) reported there are 35 or more applicants and MLS is confident they will have three new consultants by the fall. 

Question asked about one time rent charge from First Industrial.  Linda Montelo explained that the charge was customary for commercial leases.

MOTION:  Moved by Caroline Coryell and seconded by Jane Byczek to approve warrant #208, dated July 18, 2006 and totaling $108,695.47 and warrant #2-18 also dated July 18, 2006, totaling $78,667.94. All members present approved.  Absent: Mary Nelson.

MOTION CARRIES

Norm Eallonardo reported demolition has started and will be completed in approximately two weeks.  Comments were made from the board members in regards to start date of demolition.
The board felt the date was not clearly announced.  Norm stated all members were notified
of a start date of June 27, 2006.

Concrete and foundation will start in approximately thirty days.

IDOT permit has not been issued yet.  Permit is needed because the parkway on LaGrange Road belongs to IDOT.   The contractor will need to build a temporary sidewalk on LaGrange Road.

MWRD (Metropolitan Water Reclamation District) permit has been issued.  Pat Benjamin wanted this permit before issuing building permit.  A full building permit will be issued soon.

Testing lab has been retained.

Next contractor meeting is scheduled for July 26, 2006.  Contractor progress schedule will be supplied.

Approval for the first construction payment will be needed at the next Board meeting (August
15, 2006). 

Presentation from Pat Prohl, Head of Circulation:  Pat had discussed how she discovered how things were going to work differently in our temporary location and started to perceive a vision of what we would need in the Library for the future. Pat continued with her goals for the current year and also for the coming year as we plan for the New Building.  Board has asked to plan for a name change for the department.

Board has asked as a reminder for each department to research a grant for the year.

TREASURER’S REPORT:

We have received 46% of projected income and have spent 18% of our budget.

Investments are coming in strong.  Therefore, we hope to end up with more money for New Building project.

COMMITTEE’S:

Building and Grounds— None
Finance, Personnel and Archives—Job surveys
Legislation--None
Planning and Policy— Review policies and gift brochure for next meeting; meeting planned
for August 01, 2006.
Metropolitan Library System—None
Friends of the Library—-None
Public Relations and Marketing—Mr. Eaton is donating hard hats for ground breaking ceremony.
Long Range Planning—None
Village Liaison—None
New Building—None
  Sub Committee
  Administration & Coordination—None
Design & Construction—None
Donations, Fundraising & Grants—A local artist is willing to do the Y/S Tree
project at cost.  Meeting set for July 28th to meet with this person.  His pricing at cost would be a gesture of goodwill; artist would like his name on the Tree.  Cost of Tree would be covered before we have the Gift Brochure ready with items for naming rights.  If the Library likes his presentation the Board would have to approve the decision. 
Organizations are contacting the Library about sponsoring items needed for
the New Building (Kiwanis Club and State Farm).  As a reminder to all:  keep in mind the Bond money must be used for the actual building; it cannot be used
for the extras we want. 
 Events & Public Relations—Ground breaking ceremony and Planning for  
            installation of Time Capsule in spring of 2007.  Meeting set for July 25, 2006.
            Question asked in regards to who would decide what will go into the Time
 Capsule?                                                 
  Relocation & Moving—None

PUBLIC COMMENTS NOT ON AGENDA:  None

UNFINISHED BUSINESS:  None

NEW BUSINESS: 

Search Warrant Policy—Policy Committee has been working on this for a while.  The committee used other Library policies, made comments and sent to Jerry Dempsey for
his review and comments.  Changes have been made and Policy Committee ask for approval
by the Board at this time.

MOTION:  Moved by Jane Byczek and seconded by Caroline Coryell to approve the policy as written.  All members present approved.  Absent:  Mary Nelson. 

MOTION CARRIES

Fund Raising Policy—Policy Committee is setting a policy of what we will or will not accept
for fund raising.  This is a very general policy for anyone who would like to actively help with
fund raising for the Library.  Any contact must get approval before using the library’s name.
Policy Committee ask for approval at this time.

MOTION:  Moved by Bill Coffee and seconded by Caroline Coryell to approve the policy as written.  All members present approved.  Absent:  Mary Nelson.

MOTION CARRIES

Gift of Books and Library materials—Policy Committee has also been working on this policy.  In reviewing this policy the committee decided we needed to change because the
current policy also allowed gifts of money.  The committee felt a separate policy should be
written for Gifts of money,  Gift of Books and Library Material will be part of collection and development and moved to this section of Policy Manual.  The committee asks for approval of this policy at this time.

Gifts of money will be a separate policy and will be placed in the area covering Fund Raising
in Policy Manual.

MOTION:  Moved by Becky Spratford and seconded by Coryell.  All members present approved unanimously.  Absent:  Mary Nelson.

MOTION CARRIES

Becky Spratford ask the Board to review draft policy of Customer Service Credo written by Steve Moskal. The Policy Committee will be reviewing it and staff have already suggested changes to the first draft.  Any comments or suggestions can be presented
to her committee before the next Board meeting; Committee may ask for approval at the next
Board meeting.

EXECUTIVE SESSION:  None

MOTION:  It was moved by Caroline Coryell and seconded by Steve Wolf to adjourn the meeting. Meeting adjourned at 8:43 p.m.

Respectfully submitted,

Linda L. Montelo
Administrative Assistant

Posted by lagrang at 03:34 PM | Permalink

MINUTES OF THE LA GRANGE PUBLIC LIBRARY
Events and Public Relations Committee Meeting
Tuesday, July 25, 2006
Present: Jane Byczek, Caroline Coryell
Absent: None
Staff: Steve Moskal, Peg Blasage
Visitors: None

Meeting called to order by Chairman Jane Byczek.

There being no public comments or unfinished business, she moved on to New Business.

The Ground Breaking was discussed at length.

Steve Moskal told us of the generous offer by Patti Eaton’s husband to donate 10 hard hats for the ceremony. They will (if approved) have BCA and Maggio’s names on the back, "La Grange Public Library" on the front and our logo with "Building for the Future" on each side.

It was suggested we contact Norm Eallonardo about shovels, which Peg Blasage said she could spray gold for the event. Jane pointed out that no money had been budgeted for shovels.

Steve suggested hiring a professional photographer and recommended Bob Briskey with whom he had worked before. Steve said he would contact Mr. Briskey.

The makeup of photos was discussed and it was decided that the board members and Steve, with Norm, Mr. Maggio and perhaps a representative from BCA, should be included. Any Trustee who wished to stay "in the background" could do so.

Several tentative dates were put forth; Saturday, September 30, 2006, Sunday, October 8, 2006, or Saturday, October 14, 2006 were suggested; students would be back in school and people back from vacations by the end of September.

It was decided that 9:30 a.m. would be a good time for the event. Afterwards all attendees would be invited to Caroline Coryell’s for brunch.

Peg had obtained the list the Park District used for their ground-breaking and many of the same people (such as Village Trustees and staff; Chief Holub and Chief Fleege; the Park District Trustees; and State Representatives) should be invited. Also members of the Historical Society Board, school Principals and the presidents of MLS, ALS, PLA, and ILA, should be asked. Steve suggested we ask the LGBA Board members as well.

Peg pointed out that if Representative Dan Lipinski or Senators Durbin or Obama attended we could ask them to allow photos to be taken (with hard hats and shovels perhaps) These photos could be sent to newspapers with copies to the politicians.

Representative Jim Durkin came to the Park District event and may well be able to attend this one. Also, as this is for a library, someone from Jesse White’s office might attend.

Peg will work up the wording for invitations and it was suggested a map be included, showing the positions of the Parking Garage, the Library site, and Caroline’s home.

It was suggested that the Library Board President, Steve, Norm, and perhaps someone from BCA or Maggio, be asked to say a few words (another opportunity for photos).

The Committee then moved on to a discussion of the "Time Capsule".

Peg asked why we were having it and Jane pointed out that this would be good publicity to generate excitement before the new building is finished. Norm had told Steve that a Time Capsule could go into the new structure in spring of 2007.

Steve said the box (as proposed by BCA) would be of copper, 18.5" x 11" x 11", and the top would be soldered closed when filled. Jane asked if it could be made larger than that size and Peg was asked to check with Mike Mackay about the size.

Obviously no 3-dimensional item could be fitted into the box, unless it was very small. Papers, photos and various documents would be most likely to fit.

Jane inquired about the cost of the capsule and Steve said he understood it was included in construction costs.

Steve suggested the box be a "snapshot of 2007", for future members of the La Grange community to see what La Grange was like when the new library was built. It is proposed that the capsule be opened in 2057.

Jane said before fixing on contents we need to know if there is any flexibility on the size.

Steve suggested we think about the contents from the perspective of a Kindergartner, "What would I like to remember when I am 65?" (An impossibly long time in the future for a 5 year old!)

Since BCA put time capsules in other libraries they designed, it was suggested that Peg contact some of those libraries to find out what kinds of things they did.

A mock-up could be made of the box to see just how much it could hold.

It was proposed that Steve consult Rose Taylor and Noel Zethmayr for ideas, if the contents are to focus on Kindergartners and Junior High schoolers.

Peg suggested asking the public for ideas. Perhaps a representative from each school could be elected, to choose what should go in the box.

It was also suggested that the Library Board and staff may have some ideas or want to include something.

Steve said perhaps a date could be chosen, and photos and papers could represent "A day in the life of La Grange".

A ceremony, at 405 Shawmut, to fill the box, could also be a photo op before the actual placement in the new building.
 
It was decided that Peg would check with BCA on the size, and also call the Oak Park, Flossmoor, and New Lenox libraries, to find out what, if anything, they did.

Steve will talk to Rose and Noel and get their ideas on this.

Perhaps the Historical Society and LGBA might also want to contribute something to go into the capsule.

Jane said our next meeting, set for Wednesday, August 16, 2006, at 2:00 p.m. should include Noel and Rose.

Jane said we also need to set aside monies for the Time Capsule Ceremony in the coming budget.

She asked that the Time Capsule be placed on the August 15, 2006 agenda under Unfinished Business, and the Ground Breaking be placed on the agenda as New Business under Events.

Meeting adjourned at 4:23 p.m.

Respectfully submitted,

Caroline Coryell
Secretary

Posted by lagrang at 03:31 PM | Permalink | TrackBacks (0)

Planning & Policy Committee Meeting
Tuesday, August 15 - 7:00 p.m. to 7:30 p.m.
Meeting Room 405 Shawmut

AGENDA

1. Call to Order

2. Public Comments regarding items on the agenda

3. Unfinished Business

 Customer Service Credo and Customer Service Feedback
        Procedures
 Governance Policy and Operating Policy
 Gift brochure

4. New Business

 Discussion of next policies for review

5. Public Comments regarding matters not on the agenda

6. Adjournment

Posted by lagrang at 03:35 PM | Permalink

LAGRANGE PUBLIC LIBRARY
Board of Trustees Meeting
Tuesday, August 15, 2006
7:30 p.m.
Meeting Room – 405 Shawmut

AGENDA

1. Call to order

2. Public Comments regarding items on the agenda

3. Minutes:
  --Board Meeting, Tuesday, July 18, 2006
 --Events and Public Relations,  Tuesday, July 25, 2006

4. Communications

5. Library Director’s Report
 --Rick Cortez – PowerPoint presentation of  proposed Youth Services Tree Installation
 --Youth Services Report – Goals for 2006 – 2007 FY, Rose Taylor

6. Owner’s Representative Report

7. Report on MLS August 2 program “Successful Library Trusteeship”  – Caroline Coryell

8. Treasurer’s Report

9. Committee Reports
Building and Grounds – Wolf, Coryell & Adamczyk
Finance, Personnel and Archives – Byczek, Spratford & Nelson
Legislation – Coryell & Spratford
Planning and Policy – Spratford, Coryell & Nelson
Metropolitan Library System – Moskal
Friends of the Library – Spratford
Public Relations & Marketing – Adamczyk, Byczek, & Wolf
Long Range Planning – Spratford, Byczek & Wolf
Village Liaison – Nelson
New Building – Adamczyk
New Building Sub-Committees:
  Administration & Coordination – Adamczyk
                Design & Construction – Nelson, Wolf & Coryell
  Donations, Fundraising & Grants – Spratford & Nelson
                Events & Public Relations – Byczek & Coryell
  Relocation & Moving – Spratford, Wolf, & Nelson
 
10. Public Comments regarding matters not on the agenda

11. Unfinished Business

12. New Business (Any other items not listed here are for discussion only)
 --Planning & Policy Committee Revisions to Policy documents – Becky Spratford

13. Executive Session
The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.

14. Adjournment

15. The next Regular Library Board meeting  is scheduled to be held on September 19, 2006

[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting]

Posted by lagrang at 03:35 PM | Permalink

Events and Public Relations Committee Meeting
Wednesday, August 16 - 2:00 p.m.
Meeting Room 405 Shawmut

AGENDA

1. Call to Order

2. Public Comments regarding items on the agenda

3. Unfinished Business

 Time Capsule

4. New Business

 Special Events for opening of new building

5. Public Comments regarding matters not on the agenda

6. Adjournment

Posted by lagrang at 03:36 PM | Permalink

PRESENT:   Rick Adamczyk, Bill Coffee Caroline, Jane Byczek, Caroline Coryell,
                          Mary Nelson, Becky Spratford, Steve Wolf
STAFF:    Steve Moskal, Nancy Hardisty, Pat Prohl, Debbie Darwine, Rose Taylor,
                          Noel Zethmayr, Peg Blasage
VISITORS: None
PRESENTER: Norm Eallonardo

Meeting opened by President Bill Coffee at 7:31 p.m.

Mary Nelson moved to approve the minutes of the May 16, 2006 Regular Board of Trustees Meeting, the Planning Policy Committee meeting on May 16, 2006, and the New Building Committee meeting on May 9, 2006 in an omnibus vote, seconded by Steve Wolf. Motion passed unanimously by roll call vote.

There was a brief discussion of the MLS Focus Group report (Peg Blasage and Caroline Coryell had attended one of the three meetings). Becky Spratford noted that one library addressed or discussed a Board policy at every meeting. She thought our Board would benefit from doing this; perhaps every other month.

After Steve Moskal’s Library Director’s report, he then brought up the Non-Resident Fee Resolution #062006-A. First, did we want to continue selling non-resident cards? After a brief discussion, the Board decided to continue to do so and therefore would consider the resolution under New Business.

Jane Byczek and Becky both commented on the information from Department Heads given in the report.

It was moved by Becky and seconded by Mary to approve warrant #207, dated June 20, 2006 and totaling $339,163.29 and warrant #2-17 also dated June 20, 2006, totaling $63,094.57. Warrants approved by voice vote.

Noel Zethmayr, head of Young Adult Services, gave a report on her progress so far and her goals for the coming year. She also handed out a written report. She has decorated the area with posters and other items to appeal to YA patrons, expanded web-site use, and visited area schools. Jane remarked that the YA space looks "great". YA usage is up over last year as well.  Bill asked about Park Junior Higt's library ans was told that it is in a state of flux; the Librarian has left and there is an over-reliance on computers for reference.

Norm Eallonardo then gave his progress report on the new building. Site fencing should be going up starting today, many pre-requisites concerning demolition have been completed and a permit, with a demo date of June 27, 2006, has been issued. There are still a few items to be resolved concerning the full Building Permit (such as MWRD and IDOT permits) but it is moving forward. It is thought that shoring will be required on the Cossitt side.

Caroline suggested the board be kept aware of progress between Board meetings. Rick Adamczyk meets with Steve M on the second Tuesday of each month, and the board will be e-mailed after these meetings if there is anything new to report. It was suggested that if any Trustee had questions to call Norm about them.

Norm then gave us a comparison list for the four bidders on "Construction Material Testing". Testing is required during the course of the building process. "Midwest Engineering’s" bid of $19,017.00 was the lowest and it was moved by Rick, seconded by Becky to accept this bid. Mary asked if the fee was in line with our budget and was told it was. Motion passed unanimously.

Jane (as new Treasurer) reported funds were better than expected, 45% of revenue has been collected and 6% has been disbursed. She met with Steve M and Linda Montelo to have her name put on the Chase Bank account.

Committee Reports:
- Building and Grounds; No report.
- Finance, Personnel and Archives; Jane reported that meetings on the Levy would be held in September and October.
- Legislation; Becky reported on a bill in the U.S. House concerning funding of "My-Space" sites by Libraries. Noel has written to Rep. Lipinski asking for his vote in favor of funding.
- Planning and Policy; Becky reported that a Compensatory Leave Policy was drafted and ready for approval, and some Fund Raising concepts would be discussed later in our meeting. She also set up a committee meeting for July 7, 2006 at 4:00 p.m.
- Metropolitan Library System; Steve M pointed out that the MLS focus group report had already been discussed. Peg (an MLS Board member) reported that all MLS consultants had been dismissed and that facet of MLS has been restructured, along with Continuing education. There are now 3 open jobs in that area.
- Friends of the Library; Becky reported that Heather Cavanaugh (who had been very helpful with the last referendum) was willing to be an FOL officer; and a meeting would be scheduled for the Fall.
- Public Relations and Marketing; Jane reported that since Rick was new to the committee she would schedule a meeting at the end of Summer. Peg and Rick will meet concerning the Time Capsule to be embedded in the new building.
- Long Range Plan; No report.
- Village Liaison; No report.
- New Building; No report.
- New building Sub-committees; No report.

Unfinished business: None.

New Business:
- Steve Moskal reported that the Illinois Public Library Annual Report for FY 2005-2006 had been filed electronically on time. A Motion to certify the report was made by Jane and seconded by Mary. Passed unanimously.

- Resolution #062006A (non-resident borrowers cards) was discussed. Since we had voted to continue them, we had to decide how to calculate their cost (we had previously used the Tax Bill Method, which was very cumbersome). Steve M favored the General Mathematical Formula (23 AD.Code 3050.60[a]), and the board agreed. Becky moved to charge $295.00 per card, seconded by Jane. However, after discussion, she amended her motion to $230.00 for this fiscal year, again seconded by Jane. Passed unanimously; by roll-call vote.

- Becky explained the new Compensatory Leave Policy, copies of which were in each Trustee packet. She said the staff had worked on it with her committee and it was well received. She moved to accept the policy, seconded by Jane. Passed unanimously.

Becky then led a brief discussion on fund raising. She said she and Steve Moskal had worked on some ideas and wish to be pro-active on this. They have looked into several general suggestions and gotten some information from the Las Vegas, Nevada Library. Bill asked if a foundation could be established and if this would create more opportunities for the FOL to raise funds. Becky said more information would be available after the July 7, 2006 meeting.

It was moved by Jane, seconded by Becky, to adjourn. Meeting adjourned at 9:16 p.m.

Respectfully submitted,
Caroline Coryell
Secretary

Posted by lagrang at 03:37 PM | Permalink

Present: Becky Spratford, Mary Nelson, Caroline Coryell
Absent: None
Staff: Steve Moskal, Peg Blasage
Visitors: Bill Coffee

Meeting was opened by Mary Nelson (in Becky Spratford’s absence) at 4:02 p.m.

The group read through the proposed revisions Gerry Dempsey (Board attorney) had sent regarding the new "Search Warrant Policy".

One suggestion Gerry proposed was to have available 3-way calling so, if necessary, discussions concerning a warrant could be held jointly by the Board attorney, Library Director, and a Board member. Mary asked if our phone service had this capability and Steve Moskal said that conference calling was available.

Bill Coffee asked that the foregoing information be made available to Library personnel.

Mary requested the word "Federal", as suggested for inclusion by Gerry in the paragraph requiring the recording of evidence requested by court order or search warrant, not be included. She felt it was redundant in the context and the others agreed.

At this point Becky Spratford arrived and took over the meeting as Chairman. She pointed out that Gerry had suggested the Library and Board include a procedure to be followed in the event the Director, Board attorney and/or a Board member cannot be contacted, and suggested that we do so.

After more discussion Becky asked if the Search Warrant Policy as amended by the Board attorney should be put to the full Board? Mary moved to do so, seconded by Caroline Coryell. Motion carried.

Becky then went on to a discussion of Fund Raising. She said she would like to create a culture of gift giving to the Library and felt a new policy is needed.

She felt that a "Gift Brochure" listing giving opportunities for the new building should be made available as soon as possible so that people willing to donate would have some tangible thing to choose. She suggested she work with Peg Blasage on creating this brochure as soon as possible.

Steve Moskal pointed out that giving ideas would be welcome as it would (hopefully) prevent well meaning people from donating unsolicited, obsolete, or un-usable items.

It was pointed out that the policy states that no profit can be made by someone soliciting on the Library’s behalf; however, if professional Grant writers were hired at some future date, their costs would need to be paid.

Becky moved to authorize the creation of a "Gift Brochure", seconded by Caroline. Motion carried.
It was suggested that a discussion of the gift policy and brochure to placed on the agenda under New Business.

There was a brief discussion of book gifts to the Library. Most books are covered under the existing policy; however Collection Development and Memorial Books may need to be revisited. It was pointed out that people giving book donations for the Book Bin did not usually receive a receipt (as stated in the policy) and Steve said he would remind personnel to ask if one is required when a donation is made.

Gift books for the Library should be separate from the Book and Material giving policy and was so moved by Becky, seconded by Caroline. Motion passed.

Money gifts were also discussed. Money donated previously has gone into the general fund. Questions were raised about how to handle money donations in the future. Do we want to continue using a plaque for donor names? (Plaques have become much cheaper than they had been.) Can we refer potential donors to the proposed Gift Brochure? What about "naming rights" for such things as the "leaves", chairs, rooms?

We need to create categories of giving; and a donor could have the option of having his or her name on a plaque. We want to encourage gifts of any size so everyone can feel comfortable giving to their Library.

Perhaps five giving levels could be established:

under $100.00
$100.00 to $249.99
$250.00 to $499.99
$500.00 to $999.99
over $1,000.00

Bricks, with the donor’s name on them, were discussed. Becky remarked that the "Round House" in Aurora had nice and subtle named bricks. Steve said he and Peg could work on a policy for this.

Becky asked Peg to work up some ideas for naming rooms. We don’t want to be tacky! Some rooms which could have naming rights would include the Story Room, Young Adult Room, Quiet Reading Room, and Lobby. Becky said she would like to see the Lobby named for the Friends of the Library.

Becky also told us that some items, such as computers, had been purchased for the Berwyn Library with drug-forfeiture monies, and suggested Steve ask Chief Holub if there was any possibility of the Library having such money (if any) donated to them.

Bill pointed out that all Bond money must be spent on the new building before any item could be paid for by donation.

Becky said the Brochure would make it clear that the donor would not be purchasing the item (except for the tree, leaves and bricks) but would be paying for the privilege of having his or her name on the item. Caroline said the Stratford Festival Theatre sold "naming rights" to theater seats long after the theater was built.

It was suggested that gifts not named or suggested in the Brochure be discussed with Steve. Becky asked Mary to find out the procedure used to "name" animals for the Brookfield Zoo’s new carousel.

Becky said costs for items such as the AV system or other items need to be known before a donation for that item can be suggested. She said such items as chairs (suggested cost of $250.00), bricks (suggested cost of $100.00), and leaves (suggested cost of $25.00) can be on-going but some items, such as the tree or digital signage system need to be incorporated in the new building before it is completed.

She mentioned that Kathy Dierks’ father had wanted some money to go to the Library, and the La Grange Hospital was another possible donor. She asked Peg and Steve to "brain storm" some ideas, perhaps pictures of the new building with suggestions for naming opportunities could be incorporated in the proposed Brochure.

She thought the Committee should meet again at the end of July and would like to set a date at the next Board meeting.

She then led a discussion on the "Customer Service Credo" to be put in the Personnel section of the Policy manual.

We need a policy to solicit feedback. Steve has been updating the policy manual and will send it to Mary and Caroline for discussion.

We wish to have the Search Warrant and Fund Raising Policies (including Gift and Library Development) on the next agenda. Becky will discuss the gift Brochure and other matters under her Committee report.

A draft of the Customer Service Policy should be in the July packets.

It was moved by Becky, seconded by Mary, to adjourn.
Meeting adjourned at 5:25 p.m.

Respectfully submitted,
Caroline Coryell
Secretary
 

Posted by lagrang at 03:37 PM | Permalink