REGULAR LIBRARY BOARD MEETING OF APRIL 18, 2006
MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, April 18, 2006
PRESENT: Caroline Coryell, Becky Spratford, Steve Wolf, Rick Adamczyk, Jane
Byczek, Mary Nelson, Bill Coffee
STAFF: Steve Moskal, Debbie Darwine, Linda Montelo, Peg Blasage, Pat Prohl, Noel
Zethmayr, Rose Taylor, Nancy Hardisty
VISITORS: Norm Eallonardo—Independent Construction Services, Tara Alexander— Suburban Life, Dan Lynch
PRESENTER: Norm Eallonardo
Meeting was called to order at 7:30 p.m. by President Bill Coffee
PUBLIC COMMENTS: None
MOTION: Move by Caroline Coryell and seconded by Becky Spratford to approve the minutes by omnibus vote. A roll call vote was taken and all members approved.
MOTION CARRIES
COMMUNICATIONS: None
DIRECTOR’S REPORT:
Steve Moskal explained about the Gates Library Sustainability Project.
Board members have commented on the trip report to PLA. Steve Moskal would like to budget for all department head to attend in two years (Minneapolis, MN).
Norm Eallonardo reported on Pre-Bid meeting (April 06, 2006). Seventeen firms were represented; fourteen are expected to pre-qualify.
Gerry Dempsey has reviewed front end contract (contract with contractors). Gerry suggested changes. An addendum will be issued on April 17 to correct technical language.
Drawings are at Village and permits are in process. Permits cannot be issued until contractor selects the team. If permits are slowed down we would get a demolition only permit.
Rick Adamczyk scheduled a New Building Committee Meeting for Tuesday, May 9, 2006 at 7:30 PM to discuss and review the bids from the April 28, 2006 bid meeting.
Fire Department is training at 10 West Cossitt. Captain Griffin sent some pictures and Steve Moskal had also visited the site to take some photos.
Steve Moskal asked for approval to close the Library on Thursday, May 4, 2006 for In-Service day. On this day we will update everyone on the New Building, presentation of Microsoft Outlook, Kathryn Diess will promote customer service.
Steve Moskal mentioned that Peg Blasage is planning a recognition reception for the Friends of the Library on Tuesday, May 23, 2006.
MOTION: Caroline Coryell made a motion to close the Library for In-Service Day and Mary Nelson seconded the motion.
MOTION CARRIES
Steve Moskal asked for approval of warrants dated April 18, 2006. Warrant Number 205 in the amount of $129,094.86, and Warrant Number 2-15 in the amount of $108,505.04.
MOTION: Moved by Caroline Coryell and seconded by Becky Spratford to approve Warrant Number 205 and Warrant Number 2-15. All members approved; motion passed unanimously.
MOTION CARRIES
TREASURER’S REPORT:
Every thing is in order at 77% of the fiscal year. Steve Moskal observed that Schwab account is on target. There will be two more draws by September 2006.
COMMITTEE’S:
Building and Grounds— None
Finance, Personnel and Archives—None
Legislation--None
Planning and Policy— Meeting May 16 after board meeting; Draft on Compensatory Leave, Search Warrant and Fund Raising
Metropolitan Library System—Attended MLS Annual Meeting
Friends of the Library—-Recognition reception Tuesday, May 23, 2006
Public Relations and Marketing—Meeting soon
Long Range Planning—None
Village Liaison—None
New Building—None
Sub Committee
Administration & Coordination—None
Design & Construction—BCA presentation
Donations, Fundraising & Grants—None
Events & Public Relations—None
Relocation & Moving—None
PUBLIC COMMENTS NOT ON AGENDA:
Dan Lynch/Resident asked about the construction fence and the wooden fence which separates his property from the parking lot at 10 West Cossitt. Is the existing wooden fence staying or is there going to be an additional construction fence? The library is planning to use the wooden fence to keep cost down. Dan Lynch mentioned there were some spots he felt needed to be looked at for safety.
UNFINISHED BUSINESS:
NEW BUSINESS:
Mary Nelson commented on the 60th Annual Pet Parade. Is the library taking part in the parade this year? Peg Blasage commented the library is trying to partner with Borders or another vendor downtown to purchase one of the animals that will be painted and displayed downtown for the event.
Bill Coffee commented that the bid documents state there will be no contracting on the day of the Pet Parade.
Rick Adamczyk made a comment on how much attention Graphic Novels are getting when he visited the local book store. Noel Zethmayr commented back how the library will be having a graphic novel event on May 6.
Nominating committee had a meeting April 18, 2006 at 7:15 PM and the nominations are:
President Bill Coffee
Vice President Mary Nelson
Treasurer Jane Byczek
Secretary Caroline Coryell
MOTION: Becky Spratford made a motion to accept the nominations and Steve Wolf seconded the motion. All members approved.
MOTION CARRIES
EXECUTIVE SESSION
MOTION: Becky Spratford made a motion to move to executive session and it was seconded by Caroline Coryell. A roll call vote was taken; all members approved.
MOTION CARRIES
Executive session started approximately 8:15 PM
Respectfully submitted,
Linda L. Montelo
Administrative Assistant
