LaGrange Public Library Board News

MINUTES OF THE LA GRANGE PUBLIC LIBRARY
NEW BUILDING DESIGN AND CONSTRUCTION COMMITTEE
Thursday, March 9, 2006
Present: Mary Nelson, Steve Wolf, Caroline Coryell
Absent: None
Other Board Members: Bill Coffee
Staff: Steve Moskal
Visitors: None
Presenters: Mike Mackey, Jodi Heifner, Sera Chrzanowski (all from BCA)

Meeting opened at 7:35 p.m. by Chairman Mary Nelson.

She said she had spoken to Mike Mackey about some ideas we (the Committee) had since the last meeting. We preferred light carpet (C#2) for the stairs and dark carpet (C#3) for the circulation desk area. Mary had also asked about the indirect lighting over this area; and was told it would hang down about 2 feet from the ceiling. She said we had some concerns regarding the cost of the Youth Services "tree", and had done some research on the one at New Lenox done by a Rick Cortez. She also had asked for information on costs.

Mike said the 2 companies they had worked with, for designs such as the artificial tree, are; "Skyline" a Chicago firm, and "Artist Inc.".

Mike said tonight we needed to look at vinyl tile for the kitchen and break room, (and the Committee also suggested vinyl tile for the back stair area).

Jodi Heifner showed us the proposed circulation and reference desk material and elevations. The basic fronts (the area seen by the public) would be dark wood with raised panels; the top would be a dark green surface in Silestone (similar to Corian, but harder). Areas where patrons would be apt to lean against the counters would have the Silestone on the face as well. The Committee signed off on the proposal.

Jodi showed a floor plan of proposed porcelain tile patterns for the first and lower floors. A rectangular pattern of green with one or more radiating lines of darker beige on a light beige field for the first floor entrance area; and the light beige ground with a series of curved areas in green, with darker beige lines as accent in the lower level hall areas. Two of the Committee members liked the proposal.

Wall covering and treatments were discussed for various areas. A silk look vinyl wall covering was chosen for the study room walls; with "Zolatone" on walls in high traffic areas and paint or vinyl on walls elsewhere. Steve Moskal and Rose Taylor (Youth Services) have already specified Tack-wall in some areas.

The floor plans showed where each type of proposed flooring would go, and Jodi included a cost sheet as well. She marked various walls, on the floor plan, to show where different wall treatments would be used.

At our Tuesday March 14, 2006 meeting we will see the final proposals for the Youth Services and Young Adult Services areas; because BCA will be meeting with staff before our meeting. On March 16, 2006 the Committee will report to the full Board.

Caroline Coryell moved to adjourn, seconded by Steve Wolf. Meeting adjourned at 9:36 p.m.

Respectfully submitted,
Caroline Coryell

Posted by lagrang at 03:56 PM | Permalink

MINUTES OF THE LA GRANGE PUBLIC LIBRARY
NEW BUILDING DESIGN AND CONSTRUCTION COMMITTEE
Tuesday, March 14, 2006
Present: Mary Nelson, Steve Wolf, Caroline Coryell
Absent: None
Other Board Members: None
Staff: Steve Moskal, Rose Taylor, Noel Zethmayr
Visitors: None
Presenters: Mike Mackey, Jodi Heifner, Sera Chrzanowski (all from BCA)

Meeting opened at 7:31 p.m. by Chairman Mary Nelson.

The team from BCA had met earlier today with Rose and Noel Zethmayr to finalize carpet and color choices for Youth Services and Teen areas. Jodi Heifner said they were all pleased with their final choices.

Youth Services would have the lighter "Sandstone" carpet though out most of the area, with green carpet used in some of the tree area and in front of the entrance to the story room. The main colors would be warm gold tones, rusts, soft greens and warm light woods. Over the central desk and story room entrance they proposed a horizontal wood lattice to bring the ceiling height down visually. The round shape on the story room entrance wall would be a deep blue stucco effect vinyl wall covering to give depth to the children’s entrance.

The "tree" was discussed and Jodi pointed out that if we could not obtain funding for it before the carpet is laid, it could be installed later with only minor carpet adjustments. Whoever constructed the tree would be advised that the foliage must be fire-rated.

Mary asked what that entailed, and was told that commercial items for public use carried fire-ratings; which usually means the item won’t sustain fire or would burn only when a flame was present. There are a number of fire-rating designations. Steve Moskal reminded us that the entire building will be covered with a water sprinkler fire suppression system.

Rose will contact Rick Cortez (who made a similar tree for New Lenox Library) to see if he would bid on creating a tree, like the one BCA showed us pictures of, that would allow the children to go inside it. She said the bidding should be comparing "apples to apples".

The Teen area is more sophisticated, with the geometric carpet pattern "Archeology" used through out. A small inset of plain purple carpet would be laid just outside the entrance to the Teen space. The walls will be a peachy vinyl wall covering with areas of green "Tac-board". The desk would be dark wood, like the circulation and reference desks, but would have metallic "Chemetal" inset on the face of it, in designs similar to the carpet. The desk top will be soft green "Avonite" (similar to "Corian"). The desk top in Youth Services would be an off-white with color flecks in it, in the same "Avonite" material.

There was some discussion of the patterns to be inserted in the beige tile in the stair entrance on the second floor. It was decided to delete the pattern in front of the elevator, but keep the one in front of the entrance to the wash rooms, so that area would match the first and lower floors.

We had a difficult time finding a "Zolatone" sample which matched the off-white paint color chosen for the walls. It was suggested that BCA contact Thybony (the distributor) to order a strike off in the colors we need.

Mike Mackey said we might face cost over runs because of the extensive use of porcelain tiles and Zolatone. He suggested carpeting the hall areas on the lower level if we needed to keep costs down, and, of course, some walls could be painted instead of using wall coverings.

Mike showed us two types of man-made slate proposed as an alternate to real slate on the roof. One of them, from Canada, was enthusiastically endorsed by the Committee.

It was moved by Caroline Coryell to adjourn the meeting, seconded by Steve Wolf. Meeting adjourned at 8:50 p.m.

Respectfully submitted,

Caroline Coryell

Posted by lagrang at 03:56 PM | Permalink

MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Thursday, March 16, 2006

PRESENT:   Caroline Coryell, Becky Spratford, Steve Wolf, Rick Adamczyk, Jane
                          Byczek, Mary Nelson, Bill Coffee
STAFF:    Steve Moskal, Debbie Darwine, Linda Montelo, Peg Blasage, Pat Prohl, Noel 
                          Zethmayr, Rose Taylor, Nancy Hardisty
VISITORS:    Norm Eallonardo—Independent Construction Services
PRESENTER:  Michael Mackey and Jodi Heifner--BCA

Meeting was called to order at 8:02 p.m. by President Bill Coffee

PUBLIC COMMENTS:  None

Mary Nelson, Chairman of the Design and Construction Committee thanked her committee members, all the library staff and BCA (Michael Mackey and Jodi Heifner) for all their hard work in the design and selection process.

BCA Presentation by Michael Mackey and Jodi Heifner:  BCA did a presentation describing the interior of the New Library and how the Design and Construction Committee wanted to bring the outside in.  Jodi explained further how the final selections chosen were warm, timeless, and durable. Presentation boards with elevations were shown with color selections.

MOTION:  Move by Caroline Coryell and seconded by Mary Nelson to approve the minutes by omnibus vote.  A roll call vote was taken and all members approved.

MOTION CARRIES

COMMUNICATIONS:  None

DIRECTOR’S REPORT:

After commenting on his written report, Steve Moskal asked for approval of warrants dated March 16, 2006.  Warrant Number 204 in the amount of $104,171.65, and Warrant Number 2-14 in the amount of $125,422.80.

MOTION:  Moved by Caroline Coryell and seconded by Becky Spratford to approve Warrant Number 204.  Moved by Caroline Coryell and seconded by Mary Nelson to approve Warrant Number 2-14.  The motion passed unanimously.

MOTION CARRIES

Becky Spratford commented on a patron statement in regards to date due cards.  The library
staff are asking the patrons if you would like a list or date due cards.  Children’s books do not
need date due cards.  If the staff does not ask the patron if they prefer date due cards, a list is
automatically provided for them.

Norm Eallonardo reported on New Building progress.  Drawings from BCA will be ready for bid one week from today. BCA will take a set of drawings to the Village when completed.

A Pre-Bid meeting is scheduled for Thursday, April 06, 2006.  This meeting is mandatory for all bidders. All bidders will also visit the site.  Bids are due by April 28, 2006.

Questions from BCA in regards to construction contract: Would the library like to have a clause for liquidated damages (a dollar amount for each day of construction delay)?  Norm recommends and the contract provides a clause for actual damages (the library would have
the right to hold the contractor responsible for actual damages). 

Questions in regards to general contractors: Should the general contractors be allowed an allowance for changes during the course of construction?  The contractor must include in his bid.  This would shorten the time needed to have a change authorized, and the funds would be available as changes are required upon approval.  BCA recommends this allowance to be set at
$75,000.  The board would designate someone to authorize changes for a certain dollar amount.  The board would need approval. The board will review and vote next month.

10 W Cossitt: All asbestos has been removed and a final clearance report has been received.  Some of the utilities have been disconnected, water meter has been removed.
 
There will be a temporary construction chain link fence put up on the south at a cost of $1,200.

TREASURER’S REPORT:

Every thing is in order at 77% of the fiscal year. Steve Moskal observed that Schwab account is on target.  There will be two more draws by September 2006.

COMMITTEE’S:

Building and Grounds— None
Finance, Personnel and Archives—Reporting in New Business
Legislation--None
Planning and Policy— None
Metropolitan Library System—None
Friends of the Library—-None
Public Relations and Marketing—Meeting soon
Long Range Planning—None
Village Liaison—None
New Building—Great work done by Design & Construction Committee.
  Sub Committee
  Administration & Coordination—None
Design & Construction—BCA presentation
Donations, Fundraising & Grants—None
  Events & Public Relations—None
  Relocation & Moving—None

PUBLIC COMMENTS:  None

UNFINISHED BUSINESS: 

LaGrange Fire Department:  The LGFD is waiting to be notified to sign the documents for training in 10 W. Cossitt.  Documents need to be signed and all utilities need to be disconnected. Peg Blasage will get in touch with the Fire Chief for a photo opportunity.

NEW BUSINESS: 

Finance, Personnel and Archives Committee— The 2006/2007Operating Budget was presented for approval by the board. One item still under investigation by the Library Director is health insurance.

MOTION:  Mary Nelson made a motion and Caroline Coryell seconded to approve the 2006/2007Operating Budget as proposed. The motion passed unanimously.

MOTION CARRIES

EXECUTIVE SESSION:  None

Meeting planned for Tuesday, April 11, 2006 at 7:00 pm. for Library Director’s Review.

MOTION:  It was moved by Caroline Coryell and seconded by Rick Adamczyk to adjourn the meeting. Meeting adjourned at 8:29 p.m.

Respectfully submitted,

Linda L. Montelo
Administrative Assistant

Posted by lagrang at 03:55 PM | Permalink

Board of Trustees Meeting
Tuesday, April 18, 2006
7:30 p.m.
Meeting Room – 405 Shawmut
AGENDA

1. Call to order

2. Public Comments regarding items on the agenda

3. Minutes: 

• New Building Design and Construction Committee Meeting of March 09, 2006
• New Building Design and Construction Committee Meeting of March 14, 2006
4. Communications

5. Library Director’s Report
• Norm Eallonardo, Owner’s Representative
• In Service Day, Thursday, May 04, 2006 – Director’s request to close library
• May 23 FOL Appreciation Meeting /Public program on new building – Moskal & Blasage

6. Treasurer’s Report

7. Committee Reports
Building and Grounds – Wolf, Coryell, & Adamczyk
Finance, Personnel and Archives – Adamczyk, Byczek, & Spratford
Legislation – Byczek
Planning and Policy – Spratford, Wolf, & Nelson
Metropolitan Library System – Moskal
Friends of the Library – Coryell
Public Relations & Marketing – Byczek, Wolf, & Coryell
Long Range Planning – Spratford, Byczek, & Nelson
Village Liaison – Nelson
New Building – Adamczyk
New Building
 Sub-Committees:
  Administration & Coordination – Adamczyk
Design & Construction – Nelson, Wolf, & Coryell
  Donations, Fundraising & Grants – Nelson & Spratford
  Events & Public Relations – Byczek & Coryell
  Relocation & Moving – Spratford, Wolf, & Nelson
 
8. Public Comments regarding matters not on the agenda

9. Unfinished Business

10. New Business (Any other items not listed here are for discussion only)
• Nomination of Officers – Nominating Committee

11. Executive Session
The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.

12. Adjournment

13. The next Regular Library Board meeting  is scheduled to be held on May 16, 2006

[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in advance of this meeting]

Posted by lagrang at 03:57 PM | Permalink

Officer Nomination Committee Meeting
Tuesday, April 18, 2006 
7:15 p.m.
Meeting Room 405 Shawmut

AGENDA

1. Call to Order

2. Public Comments regarding items on the agenda

3. Unfinished Business

4. New Business

• Trustees Positions

5. Public Comments regarding matters not on the agenda

6. Adjournment

Posted by lagrang at 03:58 PM | Permalink

LAGRANGE PUBLIC LIBRARY
Board of Trustees Meeting
Tuesday, April 11, 2006
7:00 p.m.
Meeting Room – 405 Shawmut
AGENDA

1. Call to order

2. Motion to move to Executive Session

3. Executive Session

4. Pursuant to a Roll call vote, the board will convene in Executive Session in accordance with the Open Meetings Act for the purpose of discussion of personnel matters

5. Return from Executive Session

6. Adjournment of open meeting

[If special accommodations are required for a person with a disability, please notify the Library at 708-352-0576 twenty-four hours in advance of this meeting]

Posted by lagrang at 04:00 PM | Permalink