MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Thursday, December 15, 2005
PRESENT: Rick Adamczyk, Caroline Coryell, Becky Spratford, Steve Wolf, Mary Nelson, Jane Byczek, Bill Coffee
STAFF: Steve Moskal, Debbie Darwine, Linda Montelo, Peg Blasage, Pat Prohl, Noel Zethmayr, Patti Eaton
VISITORS: Fire Captain Rick Griffin
PRESENTER: LaGrange Fire Captain Rick Griffin
Meeting was called to order at 7:30 p.m. by President Bill Coffee
PUBLIC COMMENTS: None
COMMUNICATIONS:
ILA Trustee Forum Workshop attendance is highly recommended.
MOTION: A proposed omnibus vote was moved by Mary and seconded by Becky to approve the minutes as amended from November 08, 2005, November 15, 2005, and minutes of November 29, 2005 were unanimously approved by roll call vote.
Burnidge Cassell Associates, Inc. (BCA) sent an amendment to the Library’s existing contract. The amendment had been discussed with Rich and Steve and no action is needed except a signature authorizing additional work being done.
DIRECTOR’S REPORT:
Bill introduced LaGrange Fire Captain Rick Griffin. Captain Griffin explained what they would like to do at 10 W. Cossitt. Fire training cannot start until the asbestos is removed. Captain Griffin also explained how the Village would carry the insurance during this training.
The board decided we would allow use of 10 W Cossitt for fire men training pending more information from our owner’s representative.
Steve asked for approval of warrants dated December 15, 2005. Warrant Number 201 in the amount of $794,646.24, and Warrant Number 2-11 in the amount of $51,878.72.
MOTION: It was moved by Caroline and seconded by Mary to approve Warrant Number 201 and Warrant Number 2-11. The motion passed unanimously.
MOTION CARRIED
Questions asked on purchases of circulation supplies. Building insurance was shown
as building maintenance, Library staff will reclassify to proper account.
The Board discussed a complaint from a new resident (Cathy, E.C. Decker). One complaint was that our DVD return policy was too short and we do not have a drop
box in downtown LaGrange. Our location is very inconvenient. Head of Circulation will make sure they understand that our location is just temporary.
TREASURER’S REPORT:
Everything is in line at 63% of budget. If you extract the large Debt Service payment made we would be under 58% of budget.
A draw down schedule has been provided by Norm Eallonardo. The draw down will be reviewed for investments with Jamie Rachlin (Charles Schwab). Our original draw down schedule was created for needing funds sooner.
Jane Byczek asked questions about Y/S purchasing.
COMMITTEE’S:
Ad Hoc Committee—None
Building and Grounds---None
Finance, Personnel and Archives—None
Legislation---Not receiving e-mail any longer. Need ILA & ALA Registration information.
Planning and Policy---None
Metropolitan Library System---None
Friends of the Library---None
Public Relations and Marketing— Question asked: Where are we on long range planning?
Long Range Planning—None
Village Liaison--None
New Building—Meeting will be planned for early January 2006.
Sub Committee
Administration & Coordination-Final drawings from BCA will be presented 1st or 2nd week in January. Norm is coordinating asbestos
removal. A new cost estimate from detail drawings will be coming the previous cost were concept estimates. Meeting scheduled for
December 27, 2005 is cancelled.
UNFINISHED BUSINESS:
Follow up questions from the last Board meeting:
Did Helping Hand ask for any more assistance? Helping Hand did not respond back to Steve’s latest communication.
Questions to be followed up at New Building Committee meeting in early January:
Parking lot at 10 W Cossitt, are we keeping it open? What is the cost? We are covered by liability insurance. The building has been dropped from Hartford Insurance policy.
Were the water flow test done?
NEW BUSINESS: None
EXECUTIVE SESSION: None
MOTION: It was moved by Caroline and seconded by Rick to adjourn the meeting. Meeting adjourned at 8:23 p.m.
Respectfully submitted,
Linda L. Montelo
Administrative Assistant
