MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Thursday, October 20, 2005
PRESENT: Jane Byczek, Rick Adamczyk, Caroline Coryell, Becky Spratford, Steve Wolf, Mary Nelson, Bill Coffee
ABSENT: Steve Moskal
STAFF: Patti Eaton, Debbie Darwine, Nancy Hardisty, Pat Prohl, Linda Montelo, Peg Blasage, Noel Zethmayr
VISITORS:None
PRESENTER: Michael Mackey (BCA)
Meeting was called to order at 7:32 p.m. by President Bill Coffee
MOITION: A proposed omnibus vote was moved by Caroline and seconded by Becky to approve the minutes as corrected from September 20, 2005. The minutes were unanimously approved by roll call vote.
Michael (BCA) presented 1 board presentation of revisions and resubmission for the Planning Commission. The Board of Trustees had settled on one to include no drop off lane, includes 37 parking spaces and 1 reserved parking space for deliveries. The parking lot will have diagonal spaces. This meets and exceeds the minimum requirements of PUD.
Elevations of LaGrange Road dormers were changed to be curved and balance with the colonnades. The curved look gives the effect of a bay window. Windows on stair tower of the west wall were raised to create
a line. There will also be a lime stone wrap up
the stairs and inside wall. A light color to contrast with red brick will be used. There will be color prints added to computer presentation.
The roof form has changed. The roof will need to be a shingle roof. The primary choice would be slate.
However, slate can be expensive. We would present to the Planning Commission two scenarios. One would show all the materials we would want if he had all the funds we need. One would have alternates such as asphalt tiles or synthetic slate and other materials to stay on budget.
Michael mentioned the Planning Commission is looking for him to also present materials at the meeting on October 25, 2005. He would like to get through presentation with approval from the Planning
Commission. Therefore, he would like to keep materials to a minimum with alternate choice.
Caroline mentioned the Planning Commission will be very concerned about color because the Village of LaGrange is not pleased with the color of the new
parking structure.
Limestone would be used at the base of building and Cast stone would be the alternate. Cast stone can be colored.
The dormer would be covered in Copper Patina Panels with a diamond pattern effect the alternate would be similar to aluminum siding in green. The inset of windows would be painted red if we could be consistent
with the red coloring. Alternate color would be
black.
Michael will present a table with standards of the IB District and Plan Development District. Variances will be presented as follows:
Street right of way for Cossitt
Set back front and corner side yard requires a waiver
Maximum floor ratio requires a text amendment
Parking set back for IB district
Off street loading for 3 spaces requires a waiver
Rezone parking lot from single family (which is grand fathered in) to IB
All boards presented tonight would be presented to Planning Commission on October 25, 2005. The order of presentation is Rick Adamczyk, BCA, and then voting. Voting is a verbal vote.
After presentation by Mike (BCA), the original agenda was adhered to.
COMMUNICATIONS:
Caroline mentioned the “Doings” had noted in their publication recently how hard it is to contact many villages Board of Trustees from other areas such as Western Springs, Hinsdale and LaGrange. Caroline suggested listing the Board members names in “Book Report”. Jane suggested voice mail for the Trustees. Jane’s friends have commented when they have concerns they are uncomfortable approaching a staff member about a situation or would like to see some things happen or change and don’t know who else to talk to. Becky suggested a mail box when people call library switchboard. Bill stated unlike some departments of the Village of LaGrange, the public does have a facility to leave a note or speak directly with the library Director. Proposed by the board: to consider having voice mail for Trustees of Board. We can explore this option with Steve when he gets back from vacation.
Steve Wolf’s wife commented to him that on her visit to the library the staff was very helpful.
Becky made a comment that the church is still using our lot at 10 West Cossitt for preschool.
DIRECTOR’S REPORT:
The Director’s report was furnished in printed form with Steve being on vacation.
Steve Wolf commented on adding turning lane westbound on Shawmut. Steve spoke with Pat Benjamin; who contacted Public Works. Unfortunately, it is not as easy as we thought. It will be a long process,
someday but not in the near future.
Bill Coffee asked for approval of warrants dated October 20, 2005 in Steve’s absence.
MOTION: It was moved by Becky and seconded by Mary to approve Warrant Number 199 in the amount of $134,019.46,and Warrant Number 2-9 in the amount of $81,709.22.
Passed unanimously.
TREASURER’S REPORT:
Rick reported that everything looked normal with the exception of payroll. Payroll is at 41% of plan ($60,000 over budget).
COMMITTEE’S:
Policy—Meeting with Mary Nelson and Steve Wolf to write a new FOIA policy with Jerry
Building—None
Finance—None
MLS—None
Public Relations and Marketing—Meeting set for November 8, 2005 at 7:30 p.m. to discuss long range plans and budget.
FOL—None
New Building—Rick went over items he would present at PUD Hearing on Tuesday
October 25, 2005. Some key points were:
Review site locations
Taken away green space
Wish list has gotten smaller and smaller
Long range plan was not size specific, space was reduced from 42,000 sq. ft. to 33,000 sq. ft.
A lot of talk with public before we reached
a plan
PUBLIC COMMENTS:
UNFINISHED BUSINESS:
NEW BUSINESS:
Information needed by December 1, 2005
EXECUTIVE SESSION:
MOTION: It was moved by Mary and seconded by Caroline to adjourn the meeting. Meeting adjourned at 8:52 p.m.
Respectfully submitted,
Linda L. Montelo
Administrative Assistant
