Ad Hoc Hearing Committee
LaGrange Public Library
Ad Hoc Hearing Committee
Tuesday, November 1, 2005
4:00 p.m. Meeting Room
Agenda
1. Call to order
2. Executive Session to consider employee performance
3. Adjourn
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October 28, 2005
October 27, 2005
Board of Trustees Regular Meeting September 20, 2005
MINUTES OF THE LA GRANGE PUBLIC LIBRARY
BOARD OF TRUSTEES REGULAR MEETING
Tuesday, September 20, 2005
PRESENT:Jane Byczek, Rick Adamczyk, Caroline Coryell, Becky Spratford, Steve Wolf, Bill Coffee
ABSENT:Mary Nelson
STAFF:Steve Moskal, Patti Eaton, Debbie Darwine, Nancy Hardisty, Pat Prohl, Linda Montelo, Peg Blasage, Linda Steffens, Linda Ertler
VISITORS:Mary Moskal
PRESENTER: Michael Mackey (BCA)
Meeting was called to order at 7:31 p.m. by President Bill Coffee
Steve introduced Linda Montelo as his new Administrative Assistant.
A proposed omnibus vote was moved by Caroline and seconded by Jane to approve the minutes from August 16, 2005. The minutes were unanimously approved by role call vote.
Michael (BCA) presented 3 board presentations of the parking lot schematics showing the adjustments made to comply with changes as suggested by the Planning Commission.
One board was shown giving access to the library via Madison Avenue. This view was unanimously eliminated; knowing the Planning Commission would reject. Becky Spratford felt we do not need to present anything the Commission will immediately reject; we have lost enough time on our new building.
It was suggested by Mike (BCA) that the library board stay with diagonal parking along the south side of the library so the library would not lose any more parking. If parallel parking was used along the south side of library, the library would lose one or more parking spaces due to the delivery spot on the south west corner of building.
Elevations were shown of Cossit with the façade effect. An elevation of La Grange Road with dormer look was also shown. Library Board was unsure how the Planning Commission would accept the look of dormers. The dormers do not comply with the rest of the residential community.
All boards presented tonight would be presented to Planning Commission on September 27, 2005 with the exception of the Madison Avenue access presentation, which was eliminated by the Library Board of Trustees.
After presentation by Mike (BCA), the original agenda was adhered to.
COMMUNICATIONS:
Mrs. Adamczyk: Illinois DECO Grant for lap tops, audio visual equipment.
Peg Blasage: Post cards were sent to promote “Hello/Goodbye” party on September 25, 2005.
Peg Blasage and FOL: Book Report was sent to the community.
DIRECTOR’S REPORT:
The Director’s report was given by Steve.
Steve gave a short report on Norm Eallonardo’s construction report of the Shawmut building. Certification of occupancy was granted by Fire Department with a note that third horn should be added for administrative department. Lighting was added as needed to certain areas. Extra outlets were added for fish tank in Youth Services due to power surges. People counter will be installed soon.
Steve gave a short report on meeting room booking policy.
A suggestion was given to create a PDF file of presentations from BCA for all trustees to have access to.
Approval was asked for warrants dated September 20, 2005 to be approved.
MOTION: It was moved by Becky and seconded by Jane to approve Warrant Number 198 in the amount of $105,712.59, and Warrant Number 2-8 in the amount of $167,188.41. MOTION CARRIED
Steve mentioned that he would be on vacation for the next board meeting of Tuesday October 18, 2005. Steve asked if the board would like to change the meeting date to Tuesday, October 25, 2005. All trustees present were in favor of date change.
TREASURER’S REPORT:
Questions were raised reviewing the expenses on the current Warrant. Steve mentioned how we can not lock on cost until Planning Commission approves the plan.
Income is reported twice a year. Rick asked about debt service, when does it get paid out? The debt service is due to be paid in December.
COMMITTEES:
Building—Nothing
Finance—Nothing
MLS—Nothing
FOL—“Book Report” programs are paid by FOL
Relocation—will now move to New Building
Peg Blasage gave a short report on the “Goodbye/Hello” party on September 25, 2005. Everyone had a great time riding the trolley, writing on the Cossitt walls and enjoying food and drinks at Shawmut. Attendance was more than we could have hoped for making the event a great success!
PUBLIC COMMENTS:
Comment was made that the Adult area needs to have more room for books.
Planning Commission—Buildings are being built with too much bulk, FAR (Floor area ratio) by zoning codes by the Village.
A short break was taken at 9:00p.m.
UNFINISHED BUSINESS:
ISL PerCapita Grant
TRUSTEE FACTS FILE:
“Chapter Nine: Facilities”: Rich Adamczyk
“Chapter Eleven: Fundraising”: Bill Coffee
“Advocacy” and “Public Relations”: Jane Bycek
“Trustee Continuing Education”: Becky Spratford
Bill Coffee appointed Rick Adamczyk and Becky Spratford to: Ad Hoc Committee. Hearing to be announced.
MOTION: It was moved by Caroline and seconded by Becky to adjourn the meeting. Meeting adjourned at 9:17 p.m.
Respectfully submitted,
Linda L. Montelo
Administrative Assistant
October 25, 2005
Ad Hoc Hearing Committtee October 27, 2005
LaGrange Public Library
Ad Hoc Hearing Committee
Thursday, October 27, 2005
4:00 p.m. Meeting Room
Agenda
1. Call to order
2. Executive Session to consider employee performance
3. Adjourn
October 17, 2005
La Grange Public Library Board of Trustees Meeting 10/20/05
LAGRANGE PUBLIC LIBRARY
Board of Trustees Meeting
Thursday, October 20, 2005
7:30 p.m.
Meeting Room – 405 Shawmut
AGENDA
1. Call to order
2. Public Comments regarding items on the agenda
3. Minutes:
• September 20, 2005 Board Meeting
4. Presentation of revised plans by BCA Architects
5. Communications
6. Library Director’s Report
• Approval of Operating and New Building warrants
7. Treasurer Report
8. Committee Reports
Building and Grounds –Steve Wolf
Finance, Personnel and Archives –Rick Adamczyk
Legislation –Jane Byczek
Planning and Policy –Becky Spratford
Metropolitan Library System –Steve Moskal
Friends of the Library –Caroline Coryell
Public Relations & Marketing –Jane Byczek
Long Range Planning –Becky Spratford
Village Liaison –Mary Nelson
New Building – Rick Adamczyk
New Building
Sub-Committees:
Administration & Coordination –Rick Adamczyk
Design & Construction –Mary Nelson
Donations, Fundraising & Grants –Mary Nelson
Events & Public Relations –Caroline Coryell
Relocation & Moving –Becky Spratford
9. Public Comments regarding matters not on the agenda
10. Unfinished Business
11. New Business (Any other items not listed here are for discussion only)
• SWAN membership agreement – Information session
12. Executive Session
The Board of Trustees may decide, by a roll call vote, to convene in executive session if there are matters to discuss confidentially, in accordance with the Open Meetings Act.
13. Adjournment
14. The next Regular Library Board meeting is scheduled to be held on Tuesday, November 15, 2005
[If special accommodations are required for a person with a disability, please notify the Library at 352-0576 twenty-four hours in adv
