Board of Trustees Regular Meeting March 15, 2005
PRESENT: Laurel Gallagher, Richard Adamczyk, Caroline Coryell, Becky Spratford, Bill Coffee, Mary Nelson, Alan Laatz
STAFF: Steve Moskal, Debbie Darwine, Nancy Hardisty, Pat Prohl, Rose Taylor
VISITORS:Ken Knutson
The meeting was called to order by Trustee Gallagher at 7:31 p.m.
President Gallagher said on the January 25, 2005 New Building Committee Minutes the first page, last sentence should be amended to read; Nelson wants to stay with the plan to build up to the sidewalk and feels it would be a detriment to the building and the library if that’s not done. The minutes can be approved with that amended.
MOTION: to have an omnibus vote on the all the minutes listed on the agenda and with the January 25 New Building Committee minutes as amended, was made by Trustee Coryell and seconded by Trustee Coffee. The roll call vote was as follows: Nelson: aye, Coryell: aye, Coffee: aye, Adamczyk: aye, Laatz: aye, Spratford: aye, Gallagher: aye.
Communications:
Trustee Coryell mentioned the nice news paper coverage, and letters from Bob Biggins and Gerry Dempsey. Trustee Nelson reported that she will be out of the country the month of September.
Director’s Report: MOTION: to have an omnibus vote to approve Warrant No. 192 and Warrant No. 2-2 was moved by Trustee Coryell and seconded by Trustee Nelson. The roll call vote was as follows: Nelson: aye, Coryell: aye, Coffee: aye, Adamczyk: aye, Laatz: aye, Spratford: aye, Gallagher: aye.
Director Moskal mentioned the $1,000.00 donation from Elvira Teel to Friends of the Library. The board wanted it noted in the minutes that they consider the donation very generous.
Treasurers Report: Trustee Adamczyk reported we are on line with the Operating Budget. Adamczyk reported he will proceed with interviewing banks about investing the new building funds. Committee Reports: Building and Grounds: no report
Finance Personnel and Archives: no report Legislation: no report
Planning and Policy: Trustee Spratford received a letter from Gerry Dempsey regarding a new privacy law. Spratford asked the board if she can work with Steve on adding general language to the Policy Manual which would state the library follows all state and federal laws. All agreed.
Metropolitan Library System: Director Moskal reported there is discussion about where MLS headquarters will be located either in Burr Ridge or Chicago. MLS is having its 2nd Annual Trivia Contest our library is entered.
Friends of the Library: Trustee Coryell reported that she and Pat Prohl are working on a night for the Friends Appreciation. Coryell suggested that the empty building party and the FOL appreciation be combined.
Public Relations and Marketing: no report
Long Range Planning: no report
New Building -Sub Committees:
Administration & Coordination- Trustee Adamczyk reported that Steve and staff have been doing a lot of work with Rick McCarthy and Totie Leonardo and assured the board that any ‘board level’ decisions will be left to the board. Adamczyk spoke with Rick McCarthy and there is no alteration to the exterior until he gets the cost estimate.
Design & Construction- Trustee Coffee reported on his meeting with Steve Moskal and Rick McCarthy. They made a specific list of what they want from an owner’s representative. Rick McCarthy will put out a letter to possible owner’s representative.
Relocation & Moving- Trustee Spratford reported that the committee met with 3 movers last week. The committee liked Hallett & Graebel the most and will have them come in April to walk through this property and the temporary property. Spratford suggested the April 26 New Building Committee meeting be a Special Board meeting then the movers can give their presentations and bids. Committee Chair Adamczyk agreed.
Unfinished Business: None
New Business:
None
MOTION: an omnibus vote to move into Executive Session for the purposes of discussing real estate was made by Trustee Spratford and seconded by Trustee Coffee. The roll call vote was unanimous.
The meeting moved to Executive Session at 8:25 p.m.
The regular meeting resumed at 8:32 p.m.
MOTION: to sign lease on 405 Shawmut property beginning June 15, 2005 through July 30, 2007 was moved by Trustee Spratford and second by Trustee Coryell.
MOTION: to move into Executive Session for the purposes of discussing personnel was made by President Gallagher and seconded by Trustee Spratford. The roll call vote was unanimous.
The meeting moved into Executive Session at 8:43 p.m.
The regular meeting resumed at 9:17 p.m.
MOTION: to adjourn was moved by Trustee Laatz and seconded by President Gallagher. The vote was unanimous.
The meeting adjourned at 9:19 p.m.
Respectfully Submitted,
Diane McCarthy
